Note: The job is a remote job and is open to candidates in USA. Bechtel Corporation delivers infrastructure, energy, engineering, and technology projects worldwide. The Project Administrative Assistant provides administrative support, coordinates meetings and events, supports office personnel and project executives, manages communications and calendars, and arranges complex travel while maintaining accuracy, discretion, and organization.
Responsibilities
- Coordinating and planning of events/meetings, arranging for facilities, equipment, and refreshments, preparing and distributing notices, agendas, information packets, and minutes
- Coordinating requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of the manager
- Collecting, reviewing, and distributing incoming hard copy and electronic mail, independently handles mail not requiring the manager’s attention
- Coordinating complex travel arrangements, including details of business plans; preparing itineraries and expense reports
- Independently maintaining a hard copy or electronic calendar for the responsible manager
- Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention
- Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities
- Monitors all follow-up actions required by supervisor/manager
- Organizes material for meetings, presentations, and training sessions
- Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures
- Ordering of office supplies and other items as required
Skills
- Requires a minimum of 4-6 years of related experience
- Intermediate to advanced skills in Microsoft Office Suites
- Working knowledge of SharePoint
- Working knowledge of Visio
- Excellent oral and written communication skills
- Strong organizational skills; detail oriented
- Experience interfacing with executive management and customers
- Professional demeanor
- Able to handle highly confidential information
- Must be able to work independently
- May be needed to work overtime with little or no notice
- Working knowledge of Concur
- Working knowledge of Digital Supply Chain System (DSCS) for material requisitions
- Experience programming using SQL
- Associate degree or related technical training preferred
- Previous Bechtel experience in similar position preferred
Benefits
- Robust benefits to ensure our people thrive
- Advancing careers
- Programs to enhance our culture
- Time to recharge
Company Overview
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