Note: The job is a remote job and is open to candidates in USA. Talentoma is hiring a Project Administration Associate to support project teams by organizing assignments, milestones, meetings, and status information. The role maintains project tracking tools, coordinates meeting follow-ups, and flags missing information or delays to project leads.
Responsibilities
- Review incoming project requests, emails, calendar updates, and Wrike assignments, then sort routine coordination work by project, owner, and requested timing
- Check new requests for a clear project name, responsible contact, requested outcome, relevant dates, and available background details before entering tasks
- Create and update task entries in a project management tool such as Wrike, including owners, due dates, milestone links, dependencies, and concise progress notes
- Maintain project trackers by comparing task status with reported updates and flagging missing information for the appropriate project lead
- Schedule virtual meetings through a scheduling and calendar tool such as Microsoft Outlook and confirm attendees, meeting purpose, and any materials needed for discussion
- Prepare meeting outlines, capture action items, and distribute clear follow-up summaries to assigned contributors after project discussions
- Send timely reminders for approaching milestones, open action items, and requested updates while keeping project leads informed of responses
- Follow up with team members or internal stakeholders when task details, ownership, or dates remain unclear or incomplete
- Escalate conflicting priorities, missed milestones, repeated unanswered requests, or material project delays to the project lead or project management team lead
- Maintain quality through accurate task updates, prompt turnaround, complete notes, and documented follow-up on assigned coordination items
Skills
- High school diploma or equivalent
- Ability to use a project management tool such as Wrike to review assignments and maintain organized task information
- Familiarity with a scheduling and calendar tool such as Microsoft Outlook for meeting invitations, attendee updates, and calendar coordination
- Ability to read requests carefully, identify missing details, and communicate clear questions and updates in writing
- Ability to maintain discretion with internal project information and apply consistent procedures when updating shared work items
- Authorization to work in the United States
- Related experience supporting projects, teams, or office workflows
- Familiarity with project milestones, task ownership, dependencies, action items, and status updates
Benefits
- Fully remote work supporting project teams from a home-based desk environment.
- Structured onboarding and training on the named Wrike and Microsoft Outlook systems.
- Regular check-ins with the project management team lead for guidance, feedback, and workflow support.
- Opportunities to build project monitoring, task tracking, meeting support, and project controls skills.
- Health coverage
- Paid leave
- A 401(k)
- Bonus opportunities
- Stipends
Company Overview