Note: The job is a remote job and is open to candidates in USA. BAE Systems is a defense and aerospace company developing advanced electronics, security, and information technology solutions. The Principal Subcontracts Administrator manages the full subcontract lifecycle, including RFPs, negotiations, contract administration, supplier relationships, audits, invoicing, and closeout. The role partners with engineering, program management, quality, finance, and suppliers to ensure compliance and successful supplier performance.
Responsibilities
- Be responsible for end-to-end lifecycle management of subcontracts, from issuance of Request for Proposal (RFP) to subcontract closeout, consistently ensuring all activities are executed timely with precision and adherence to internal company policy and procedure as well as Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable
- Prepare RFPs, lead negotiations (terms and conditions, pricing, etc.), maintain meticulous documentation for all procurement actions to ensure audit readiness, issue and maintain complex subcontracts of various contract types (firm fixed price, cost plus, etc.) through various phases of program execution (development, production, repair, etc.), and timely close out subcontracts
- Collaborate cross functionally with program stakeholders by partnering with engineering, program management, quality, and finance to align subcontract requirements with program milestones and ensure the overall health of the supplier relationship
- Interface with suppliers, leading/facilitating meetings and fostering professional and productive relationships to ensure conformance to subcontract requirements
- Support critical government and commercial proposals, manage material sales receipts and approve invoices, support internal and external audits, and collaborate closely with subcontract program managers to ensure supplier performance success
- Be proactive, efficient, and accountable
- Have clear and effective verbal and written communication skills
- Be organized and have attention to detail
- Exercise independent and good judgement
- Think strategically and critically
- Be receptive to constructive feedback and routinely leverage training in daily tasks
- Balance multiple priorities of the business without sacrificing quality of work product
Skills
- • Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook)
- • Typically a Bachelor's Degree and 6 years work experience or equivalent experience
- • Demonstrated working knowledge of both government and commercial contracts
- • Proficient in FAR/DFARS regulations and their application within defense and aerospace industry
- • Proven ability to operate efficiently within a fast paced, high-volume environment
- • Strong experience leading and managing entire procurement flow, from initial proposal to final closeout
- • Bachelor's Degree in supply chain management or related discipline and 6 years or more of directly related work experience preferably in a government-contracting environment
- • Working knowledge of Oracle ERP system
- • Contracts / Legal background
- • Secret clearance eligible
Benefits
- This is a hybrid role; however, fully remote work will be considered.
- Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.
- We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.
- Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
- Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.
- Other incentives may be available based on position level and/or job specifics.
Company Overview
Company H1B Sponsorship