Note: The job is a remote job and is open to candidates in USA. Woda Cooper Companies, Inc. is an employee-owned development, construction, and property management organization focused on creating quality affordable housing. The Portfolio Manager/Compliance Analyst will manage audit schedules, reporting, documentation, regulatory compliance, investor submissions, housing program requirements, and support for properties in an assigned portfolio. The role is remote with limited travel and requires collaboration with property teams, agencies, investors, lenders, and internal departments.
Responsibilities
- Schedule and maintain a calendar of all audits and compliance reviews for the communities in assigned portfolio
- Assist with all monthly state tenant data reporting
- Maintain accurate monthly occupancy reporting to external stakeholders
- Mail monthly utility reimbursement checks to the site
- Review incoming (via USPS or electronic) documents and ensure saved in accurate folders on company shared drive and maintain folder organization
- Update and maintain all management documents
- Prepare all Affirmative Fair Housing Marketing Plans with all attachments (including community contact letters) for existing properties
- Prepare management agreements and management plans as needed for existing and new developments
- Create and send annual posting notices for budgets and utility usage
- Maintain RealPage attributes and site details
- Implement bulletin board procedure and ensure all postings are complete and current
- Collect and upload final approved lease up files to investor portal as required
- Prepare investor reporting and submit to Senior Manager for review and upload
- Complete required quarterly reporting
- Ensure all monthly state reporting is completed accurately and in a timely manner
- Review and submit requests for all due diligence items needed for upcoming inspections by all state agencies, HUD, investors, and lenders for assigned properties
- Draft PRAC811 Contracts, obtain signatures and submit to the state agencies for approval
- Collaborate with RM’s and RVP to draft the required response for all state agency, HUD, investor, and lender. Compliance and Community level audit responses for review by Senior Manager
- Review template management agreements and management plans and provide comments as circumstances change
- Prepare documents for development staff for LIHTC applications and other funding applications
- Assists new field associates with access to the Staples account for their site
- EIV Monitor Property Compliance Reports monthly
- Assist with: + FASSUBTRACS + IMAX + PASS
- Review Transmittals and transmit corrections
- Submit HAP Vouchers for HUD
- Posting payments for TRACS monthly
- Review and correct HAP ledgers
- Submit Special Claims
- Assist with the daily file processing reviews for new move ins and re-certifications for those properties that participate in the housing programs of designated portfolio
- Prepare and update Rent Schedules with income, rent and utility allowances
- Track, review, and prepare Utility Allowances
- Assist with the monthly, quarterly and annual reports requested from the city, county, state and other agencies
- Aid in preparing for audits either internally or on site, when needed
- Work closely with properties and managers in training and other areas in times of need
- Monitor state agency websites to ensure we are using the most up-to-date forms and policies
- Prepare in-house weekly, monthly and quarterly reports
- Track and monitor EIV compliance
- Assist other departments in time of need
- Monitor and approve 504 requests
- Assist with other duties as assigned
Skills
- Proficient in Microsoft Office Suite
- Strong analytical skills and familiarity with basic accounting
- Ability to remain flexible and efficient in a fast-paced environment
- Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays
- Strong knowledge of income calculations and eligibility requirements
- Detail-oriented with excellent organizational and record-keeping skills
- Ability to interpret complex regulations and apply them accurately
- Effective communication and customer service skills
- Experience working in affordable housing programs including one of more of the following: LIHTC, Section 8, PRA 811, and HOME required
- Must possess a valid driver's license and auto insurance
- Travel with notice required
- Must be able to lift 15 pounds at a time
- Must be able to site for prolonged periods while performing computer-based and administrative tasks
- Proficient in Real Page OneSite preferred
- Bachelor's Degree preferred
- Certifications preferred: COS, COS-V, HCCP, EIV Specialist
Benefits
- Annual bonus opportunities
- Medical, Dental and Vision
- Short Term Disability and Life Insurance
- 401k with Company Match
- 100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP)
- Cell Phone Discount
- 12 Days Paid Time Off
- 8 Paid Holidays & 2 Floating Holidays
- Fitness Reimbursement
- Professional Development Reimbursement
- Remote work arrangement with limited travel
Company Overview