Note: The job is a remote job and is open to candidates in USA. ColoShield is a fast-growing company seeking a Benefits/Payroll Administrator to manage accurate, timely payroll processing and employee benefits administration. The role serves as the primary employee contact for pay and benefits questions, maintains regulatory compliance, reconciles HR and payroll data, and improves related processes and systems.
Responsibilities
- Process payroll accurately and on time across pay cycles via ADP, ensuring proper handling of wages, deductions, garnishments, bonuses, and off-cycle payments
- Administer employee benefits programs, including health, dental, vision, retirement, and other voluntary benefits, from enrollment through ongoing changes and terminations
- Serve as the primary contact for employee questions about pay, deductions, and benefits, resolving issues promptly and with discretion
- Maintain compliance with federal, state, and local payroll and benefits regulations, including wage and hour law and reporting requirements
- Reconcile payroll and benefits data between HRIS, ADP, and benefits carriers, catching and correcting discrepancies
- Support open enrollment and new-hire benefits onboarding, including communications and documentation
- Partner with Finance/Accounting on payroll accruals, GL coding, and audits
- Set up and maintain tax, unemployment withholding accounts with the various state agencies
- Track employee time to client projects accurately and timely
- Help evaluate and improve payroll and benefits processes, systems, and policies as the company grows
- Maintain accurate, well-organized employee records in compliance with company policy and applicable law
Skills
- 1-2 years of experience in payroll administration, benefits administration, or a combined HR/payroll role
- Hands-on experience with a payroll system (e.g., ADP, Gusto, Rippling, Paylocity, or similar) and familiarity with HRIS/benefits platforms
- Solid working knowledge of payroll tax rules, multi-state payroll compliance, and benefits regulations (ACA, COBRA, ERISA, FMLA as applicable)
- High attention to detail and strong ownership of accuracy and confidentiality with sensitive employee data
- Comfortable working independently in a remote environment while communicating clearly and proactively
- Strong organizational skills and the ability to manage recurring deadlines without things slipping
- A calm, service-oriented approach when helping employees navigate pay or benefits questions
- Experience supporting a fast-growing or scaling organization is a plus
Benefits
- Full-time, fully remote
- Health, dental, and vision benefits
- 401(k) with a generous match
- PTO
- Competitive benefits rates
- Bonus eligibility
Company Overview