Note: The job is a remote job and is open to candidates in USA. CodePath is an educator of college computer science students that is expanding its AI workforce programs and scaling its operations. The Payroll Accountant will own assigned multi-entity, multi-state payroll cycles end-to-end, reconcile payroll to the general ledger, support compliance and audits, and improve payroll processes.
Responsibilities
- Payroll processing. Run assigned cycles for exempt and non-exempt employees, including overtime, regular-rate premiums, bonuses, commissions, and off-cycle and correction runs. Maintain pay rates, worksite assignments, deductions, and direct deposit in our PEO platform (CoAdvantage)
- Employee changes and timekeeping. Process new hires, terminations, and pay changes with HR. Review timecards, drive supervisor approvals on schedule, and flag when a new hire’s state requires a new pay schedule or tax setup
- Retroactive pay. Verify approvals, confirm hours have not already been paid, maintain the retro pay tracker and support, and surface root causes of recurring requests
- Accounting and reconciliation. Prepare payroll journal entries coded to the correct entity, program, and account. Reconcile wages payable, tax withholdings, benefit deductions, accrued PTO, and clearing accounts; research and resolve payroll-to-GL variances; own payroll accruals for month-end close
- Compliance. Apply federal, state, and local rules on withholding, taxable wages, pay frequency, and final pay. Support multi-state tax filings, respond to state tax notices, and process wage garnishments and support orders
- Audit readiness. Keep documentation traceable from timecard to approval, payment, and journal entry all year. Prepare reconciliations, schedules, and sample support for financial statement and benefit plan audits
- Process improvement. Document the procedures you run, keep supervisor FAQs and decision guides current, and use AI and automation to cut manual work and errors
Skills
- Bachelor's degree in accounting, finance, business, or a related field, or equivalent experience
- 3+ years owning full-cycle payroll processing, including multi-state payroll for exempt and non-exempt employees (overtime and regular rate, bonuses, commissions, off-cycle payments), wage garnishments, child support orders, and benefit deductions
- Working knowledge of federal, state, and local payroll tax and wage-and-hour compliance: withholding, SUI/SDI, state pay-frequency and final-pay rules, and the taxable treatment of earnings and pre- and post-tax deductions
- First-hand experience with payroll reconciliation: payroll register to GL, payroll liability and clearing accounts, tax withholdings, benefit deductions, and accruals, with a track record of resolving variances and keeping audit-ready support that traces from timecard to payment to journal entry
- Foundational GAAP knowledge, including debits and credits, accrual accounting, and preparing payroll journal entries, plus experience with Sage Intacct or a comparable general ledger system (experience beyond QuickBooks is expected)
- Strong spreadsheet skills in Google Sheets or Excel (lookups, pivot tables) for reconciliations and variance analysis
- Precision under recurring deadlines, adaptability in a fast-scaling environment, and the emotional intelligence to handle sensitive pay questions with employees and managers
- Current FPC or CPP certification
- Hands-on experience across multiple HR and payroll platforms (e.g., ADP, UKG, Paychex, or a PEO such as CoAdvantage)
- Proven experience owning payroll for various worker classifications (salaried exempt, hourly non-exempt, part-time, seasonal, and program fellows)
- Practical experience in multi-entity, fund, or grant-funded accounting, including cost allocation across entities and programs and clearing accounts for pass-through activity
- Direct experience with month-end close for payroll accounts and accruals
- Demonstrated experience supporting financial statement or benefit plan audits, including sample selections and auditor requests
- Applied experience using AI or automation tools to streamline recurring payroll workflows
Benefits
- Fully remote position open anywhere in the U.S.
- Medical, dental, and vision insurance (90% employer-covered for employees and dependents)
- Employer-funded healthcare reimbursement
- FSAs
- Employee Assistance Program
- 401(k)
- Employer-paid life & disability insurance
- Identity theft protection
- Generous PTO
- Paid holidays
- 10 weeks of fully paid parental leave
- Annual year-end company closure (Dec 24 – Jan 2)
- $1,000 annual professional development stipend
- Home office setup support
- CodePath is a qualifying employer for Public Service Loan Forgiveness (PSLF), helping employees manage student loan debt
- Pet wellness plans
- Legal services
- Home/auto insurance discounts
- Exclusive marketplace savings
Company Overview