Note: The job is a remote job and is open to candidates in USA. Arcadia is an AI-powered energy intelligence platform that helps businesses manage utility bills, energy procurement, and sustainability reporting. The Payroll Accountant will manage multi-state payroll operations, payroll tax compliance, payroll accounting, reconciliations, audits, and year-end reporting across multiple U.S. jurisdictions.
Responsibilities
- Process bi-weekly payroll for employees across multiple entities and 30+ states, ensuring accuracy of wages, deductions, garnishments, and tax withholdings
- Maintain compliance with federal, state, and local payroll tax regulations, including SUI/SUTA rates, state income tax withholding, and local tax jurisdictions
- Register and maintain state and local tax accounts as the company expands into new states
- Reconcile payroll tax filings (941, 940, state quarterly returns, W-2s, W-2Cs) and coordinate with third-party tax filing vendors
- Reconcile payroll general ledger accounts monthly and resolve discrepancies with the Accounting team
- Respond to employee inquiries regarding pay, deductions, and tax withholding across jurisdictions
- Manage year-end payroll processes, including W-2 preparation, corrections, and annual reconciliations
- Support internal and external payroll audits, providing documentation and variance explanations
- Identify and implement process improvements to increase payroll accuracy and efficiency
- Stay current on multi-state payroll legislation and proactively flag compliance risks
- Define and maintain buyer personas and customer segmentation frameworks to guide messaging, targeting, and campaign strategy
- Work with our customers, the commercial team, and the product team to develop messaging, positioning, packaging, and GTM strategy for Arcadia’s products
- Support product launches, ensuring we are communicating with and enabling GTM at each appropriate stage of the product life cycle
- Gather or conduct market and competitive research to understand what customers want and how to position against alternatives
- Own product and commercial enablement for our GTM teams, including sales playbooks, battlecards, and training
- Partner with marketing and demand generation efforts to help communicate the features and value of our products
- Turn learnings from the market, customers, and MVP delivery into clear requirements that inform our product roadmap
- You will be hands-on in uncovering insights from analytics, win/loss data, user research, and use cases that come from cross-functional partners in Sales, Engineering, Customer Success, and Operations
- You will balance and champion the needs of the diverse set of users who interact with Arcadia products: enterprise businesses, software companies, technology & integration partners, and internal Arcadia employees
Skills
- Associate's or Bachelor's degree in Accounting, Finance, or related field (or equivalent experience)
- 3+ years of payroll accounting experience, with at least 2 years processing payroll across multiple states
- Strong knowledge of multi-state payroll tax rules, reciprocity agreements, and wage/hour laws
- Experience with payroll systems such as Rippling, ADP, Paylocity, UKG, or similar
- Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
- Strong understanding of GAAP as it relates to payroll accruals and journal entries
- High attention to detail and ability to manage confidential information with discretion
- Excellent organizational skills with the ability to manage multiple deadlines
- CPP (Certified Payroll Professional) designation
- NetSuite accounting software experience
Benefits
- "Remote first" culture - work anywhere in the continental US as long as you have a reliable internet connection
- Flexible PTO - no accrued hours and no limit on the number of vacation days exempt employees can take each year
- 11 annual holidays
- 10 days sick leave
- Up to 2 weeks bereavement leave
- 2 volunteer days off
- 2 professional development days off
- Parental Leave Benefits for ALL parents
- 75-95% employer cost coverage for medical, dental, and vision benefits for employees and dependents
Company Overview