Note: The job is a remote job and is open to candidates in USA. DRS IT Solutions Inc is seeking an Oracle Cloud Project Coordinator to support a major Oracle Cloud implementation during active stabilization. The role provides administrative and operational support to the project manager and program team through meeting coordination, documentation, financial tracking, and workstream follow-up.
Responsibilities
- Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members
- Prepare meeting agendas in advance and distribute materials to participants
- Capture meeting minutes, decisions, and action items in real time
- Distribute notes and action items to attendees promptly following each meeting
- Track action item status and follow up with owners to ensure nothing is missed
- Maintain and update project documentation including trackers, logs, status reports, and schedules
- Ensure project artifacts are current, organized, and accessible to the team
- Support the PM in maintaining the consolidated issue and work order inventory
- Assist with preparing materials for steering committee meetings and leadership updates
- Support tracking of contract financials including hours consumed, budget utilization, and vendor billing against allocations
- Assist in reviewing vendor invoices for completeness, accuracy, and alignment with contract terms
- Flag discrepancies or questions for PM and leadership review
- Maintain financial tracking logs and assist in preparing summary reports
- Coordinate logistics for internal and vendor-facing meetings including room bookings, virtual meeting setup, and participant communications
- Assist the PM in tracking deliverables, milestones, and deadlines across workstreams
- Support onboarding of new team members or vendors by preparing orientation materials and coordinating access
- Handle general administrative needs that support smooth program operations
Skills
- Strong organizational skills and attention to detail — this role lives and dies by follow-through
- Experience supporting project teams in a coordination or administrative capacity
- Comfortable managing multiple workstreams and priorities simultaneously without losing track of details
- Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar platforms
- Clear, professional written and verbal communication skills
- Ability to take initiative and work independently once direction is given
- Experience supporting enterprise software or ERP implementations
- Familiarity with project coordination tools such as Smartsheet, Jira, or similar
- Public sector or government experience
- Experience reviewing vendor invoices or tracking contract financials
Benefits
- Open to remote work for candidates in the US.
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