Note: The job is a remote job and is open to candidates in USA. US Anesthesia Partners is a healthcare organization seeking an Operations Support Specialist to support daily operations within its locum tenens staffing organization. The role coordinates workflows across account management, recruiting, credentialing, and finance, maintains data integrity, supports assignment and billing processes, and generates operational reports.
Responsibilities
- Supports day-to-day operational workflows across departments, ensuring tasks are completed accurately and on time
- Posts new openings on job boards (Indeed, LinkedIn, Doximity, GasWork, etc.)
- Assists with assignment lifecycle processes, including name clearing, candidate submission, preparing provider contracts, onboarding, credentialing coordination, and assignment tracking
- Manages job orders from client VMS and creates job openings in agency ATS for applicable jobs
- Maintains and audits data within CRM and operational systems (e.g., Bullhorn, Bilflo), identifying and resolving discrepancies
- Monitors key operational metrics and generates reports for leadership review
- Coordinates internal communication between recruiting, account management, onboarding, and billing/payroll teams
- Reviews and approves jobs in timekeeping software
- Supports timesheet tracking, invoicing workflows, and compliance documentation in partnership with billing/payroll teams
- Assists in developing and maintaining standard operating procedures (SOPs) and training materials
- Provides administrative support for projects, audits, and operational initiatives
Skills
- 2+ years of experience in operations, administrative support, or coordination roles in healthcare staffing; locum tenens experience preferred
- Strong organizational and problem-solving skills with the ability to manage multiple priorities
- High attention to detail, particularly with data entry and system accuracy
- Proficiency in Microsoft Office (especially Excel) and CRM systems; Bullhorn preferred
- Excellent communication skills and ability to collaborate across teams
- Self-starter with a proactive approach to identifying and resolving issues
- Operational excellence and process orientation
- Accountability and ownership
- Analytical thinking
- Adaptability and flexibility
- Collaboration and communication
- Occasional Standing
- Occasional Walking
- Frequent Sitting
- Frequent hand, finger movement
- Use office equipment (in office or remote)
- Communicate verbally and in writing
- At this time, US Anesthesia Partners does not hire candidates residing in California, Hawaii, or Alaska
- Locum tenens experience
Company Overview
Company H1B Sponsorship