Note: The job is a remote job and is open to candidates in USA. BCS Allegient provides professional support services to government, research, and private sector clients. The Operations Specialist supports day-to-day Operations team functions, including timekeeping, invoicing, expense reporting, project administration, employee support, and maintaining operational data and records in Deltek Costpoint and related systems.
Responsibilities
- Support employee timekeeping in Deltek Costpoint, including timesheet administration, approvals, corrections, and prior-period adjustments
- Monitor deadlines and follow up with employees and managers to help ensure timely, accurate timesheet completion
- Support payroll-related timekeeping activities, including new hire guidance, recurring reports, client portal submissions, and 401(k) contribution and employer match records
- Support monthly customer invoicing by reviewing, organizing, and preparing invoice packages and related documentation
- Assist accounting with accounts payable, financial recordkeeping, and administrative support
- Help prepare and submit recurring client reports in accordance with contract requirements
- Assist employees with expense report preparation, submission, approvals, and reimbursement coordination
- Monitor outstanding expense reports and provide guidance on company travel and expense policies
- Maintain accurate project, contract, and purchasing records across Costpoint, Power Apps, and related company systems
- Support project setup, project updates, contract modifications, and organized contract file maintenance
- Maintain Costpoint user accounts, workforce data, and related operational records
- Support data integrity, troubleshooting, reporting, and process improvement efforts across operational systems
- Assist with company meetings, events, employee activities, and other operational or administrative projects
- Maintain purchasing system records and documentation, following up with stakeholders as needed to support completeness and compliance
- Support project teams with purchasing-related documentation, market research, and source selection activities as needed
Skills
- Bachelor's degree or equivalent combination of education and experience
- 3+ years of experience using Deltek Costpoint
- Experience supporting timekeeping, invoicing, project administration, or accounting functions
- Strong attention to detail and organizational skills
- Advanced proficiency in Microsoft Excel and Microsoft Office applications
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet recurring deadlines
- Attention to detail and accuracy
- Customer service mindset
- Time management and prioritization
- Problem-solving and analytical thinking
- Confidentiality and professionalism
- Ability to work independently and collaboratively
- Experience in a government contracting environment
- Understanding of DCAA-compliant timekeeping practices
- Experience with Deltek Costpoint Time & Expense and Projects modules
- Familiarity with contract administration and project setup processes
- Familiarity with Power Apps
- Experience supporting accounts payable and client invoicing functions
Benefits
- Remote work
Company Overview