Note: The job is a remote job and is open to candidates in USA. The Ohio State Medical Association (OSMA) is a collaborative organization supporting physicians, residents, and medical students across Ohio through advocacy, professional development, and healthcare resources. OSMA is seeking an Operations & Events Coordinator to support office operations, meetings, educational programs, events, executive administration, member services, vendors, and technology-related projects.
Responsibilities
- Support the planning and execution of meetings, educational programs, specialty society meetings, annual meetings, and special events
- Coordinate registrations, communications, materials, technology needs, logistics, and onsite event support
- Provide administrative and operational support to the CEO, Executive Office, boards, committees, physician leaders, and staff teams
- Help manage office operations, vendor relationships, supplies, equipment, contracts, and operational workflows
- Serve as a resource for OSMA members, physician practices, vendors, and stakeholders by answering questions and coordinating follow-up
- Support specialty society activities, member programs, recognition initiatives, reporting processes, and membership-related services
- Coordinate with OSMA's outsourced IT provider and assist with technology-related projects and support needs
- Collaborate across the organization to support meetings, programs, member services, and operational priorities
Skills
- Five to seven years of experience in administration, office management, operations, executive support, event coordination, nonprofit organizations, healthcare, associations, or a related field
- Strong organizational, project management, and communication skills, with the ability to manage multiple priorities, adapt to changing needs, and follow through on commitments
- Experience coordinating meetings, events, logistics, vendors, and stakeholder communications
- Strong customer service skills and the ability to build effective working relationships with executives, board members, physicians, members, vendors, and other stakeholders
- Strong attention to detail, sound judgment, and the ability to work independently while contributing to a collaborative team environment
- Proficiency with Microsoft Office and virtual meeting platforms such as Teams or Zoom
- Experience supporting executives, boards, committees, member organizations, or volunteer leadership groups is a plus
- Remote-first position with regular access to the Columbus office as needed
- Occasional travel, evening meetings, and weekend event support may be required
- Bachelor's degree or an equivalent combination of education and experience preferred
- Experience using membership databases, contact management systems, registration platforms, financial systems, or similar business software is preferred
Benefits
- Remote-first position with regular access to the Columbus office as needed.
- Medical, dental, and vision coverage
- Employer-paid life insurance and long-term disability coverage
- Paid time off
- Paid holidays
- 401(k) with employer contributions
- Cell phone reimbursement
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