Note: The job is a remote job and is open to candidates in USA. The University of Colorado, through its Anschutz Cancer Center, conducts cancer research, clinical trials, prevention, and patient care. The OCRST Finance Manager provides financial oversight and coordination for investigator-initiated trials, including budgeting, contracting, reconciliation, invoicing, forecasting, reporting, and compliance. The role also leads finance program operations, supervises staff, develops policies and best practices, and collaborates on grants and clinical research contracts.
Responsibilities
- Oversee the day-to-day operations of the OCRST Finance Program, including developing processes, providing oversight, and coordinating all finance program activities
- Oversee and participate in financial activities related to OCRST functional areas including departmental budget, IITs, ORIEN, and NCTN/ LAPS
- Oversee the full life cycle of finance tasks for IITs
- Perform OnCore pre-award review and signoff for assigned trials
- Oversee and perform reconciliation, reporting, invoicing and collections of a portfolio of active clinical trials, direct resolution of any misappropriated expenses
- Prepare accurate financial documents for all assigned accounts
- Reconcile all assigned financial statements using PeopleSoft reporting tool
- Ensure compliance with University fiscal policy and provide all necessary documentation to the Office of Grants and Contracts to inactivate closed clinical trial projects
- Work with Principal Investigator (PI), clinical research team members, funding partners and their representatives, administrative staff throughout the University and UCHealth during the life of the protocol
- Manage IIT finance trackers and dashboards in Smartsheet
- Establish and monitor program metrics, evaluation plans, and continuous improvement processes
- Supervise and provide leadership to OCRST Finance Professional(s) ensuring activities are in alignment with program goals and priorities, and projects meet established deadlines
- Provides supervision and leadership as well as oversees orientation, training, performance evaluations, and performance management of OCRST finance staff
- Assists in the development of the annual OCRST budget and forecast; work with Cancer Center and OCRST Leadership to update and review on a regular basis
- Establish best practice guidelines for financial management of IITs including establishing fee structure for administrative costs, standardizing practice for payments to participating sites and determining best practices for collaboration with Contract Research Organizations (CROs)
- Develop, implement, and maintain CU Cancer Center Policies and Procedures guidelines, job aids or other documentation as related to assigned program area. Work within management team to develop, implement and maintain OCRST policies and procedures in relation to conducting IITs
- Define program priorities in consultation with Cancer Center leadership; Analyze current processes and procedures to identify strategies to enhance central support for assigned program areas
- Work across CU Cancer Center clinical research departments, programs, and staff to identify and implement ways to support, standardize and improve financial activities, procedures, and workflows
- Oversee IIT committee allocation of funds; tracking funds spent and ensuring unspent funds are returned to IIT Committee
- Collaborate with Cancer Center leadership in assessing workloads, staffing needs and make recommendations as appropriate for assigned program areas
- Participate in IIT Review Committee to assist PI in developing budget projections based on protocol information available at time of IIT Committee submission/review
- Direct pre- and post-award activities for IITs that utilize OCRST resources and IITs that do not utilize OCRST resources which may include highly complex awards such as grants / contracts which involve multiple funding sources, multiple investigators and multiple sub-awards
- Develop and negotiate clinical trial budgets in the pipeline including:
- Review and prioritize clinical trial protocols to draft a study-specific budget that accounts for all procedural and labor costs
- Negotiate budgets with industry, nonprofit organizations, and other funding partners
- Review contractual documents to ensure final negotiated terms have been incorporated
- Revise budgets as necessary following clinical protocol amendments. Collaborate with Investigators, Cancer Center Administration and Finance Office staff, and clinical research teams in the development of budgets to be submitted as part of NCI, NIH or other grant applications
- Initiate requests to Office of Grants and Contracts and/or Clinical Research Administration Office (CRAO) for review and execution of clinical research contracts, subcontracts, and/or material transfer agreements on assigned projects
- Collaborate with post-award and billing staff of sponsored projects to resolve any billing compliance issues, including payment for unallowable/unallowable costs or payments non-compliant with the Medicare Coverage Analysis (per Federal and University fiscal policies)
Skills
- Bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution
- Four (4) years of experience in any pre- or post-award areas including accounts payable and accounts receivable and/or project management that included accounting responsibilities
- Applicants must meet minimum qualifications at the time of application
- A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis
- An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment
- Three (3) to five (5) years of experience supporting clinical research pre-award financial activities
- Two (2) years of supervisory experience (can be included in above experience)
- Experience in an academic medical center
- Experience with all types of award mechanisms, including grants, contracts, subcontracts, material transfer agreements, and data use agreements
- Experience with University financial applications including m-Fin and CUMarketplace
- Master's Degree with emphasis in Finance or Business Administration
Benefits
- Hybrid schedule of 3 days per week on campus and as needed for in-person meetings
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10% of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 15/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
- Many additional perks & programs with the CU Advantage
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