Note: The job is a remote job and is open to candidates in USA. Avalere Health is a healthcare organization whose Advisory, Medical, and Marketing teams work together to help ensure every patient is identified, treated, supported, and cared for. The Media Finance Manager will lead media billing, vendor financial management, out-of-pocket expense tracking, reconciliation, process standardization, and cross-functional coordination across finance, media, client, and vendor teams.
Responsibilities
- Execute all aspects of the media vendor billing lifecycle, including:
- Executing the airtime process
- Invoice collection and approval workflows
- Invoice Coding
- Resolution of invoice and billing discrepancies (post-SOP implementation)
- Ensure accuracy and timeliness of all billing activities, maintaining alignment with internal finance teams and client expectations
- Continuously identify and implement process improvements to enhance efficiency and reduce errors
- Setting up and updating finance trackers
- Reconciling budgets against campaign workbooks
- Saving invoices
- Identifying missing invoices and communicating with media team and vendors
- Execute the media billing process and SOPs across:
- All legacy agencies
- Lines of business within Avalere Health
- Drive standardization of financial workflows to create a unified, scalable media finance infrastructure
- Partner with operations and finance leadership to refine and evolve processes as the organization grows
- Serve as the primary point of contact for all media OOP spend across Avalere Health
- Track, manage, and reconcile all media-related expenses across accounts and business units
- Provide visibility into OOP spend through reporting and regular updates to stakeholders
- Work closely with Accounts Payable (AP) and Accounts Receivable (AR) teams to:
- Ensure alignment on billing timelines and processes
- Resolve discrepancies efficiently
- Maintain accurate financial records
- Act as a liaison between media, finance, and client teams to ensure seamless financial operations
- Participate in weekly and monthly client team meetings to:
- Ensure alignment on media budgets and billing status
- Validate financial tracking across all stakeholders
- Provide updates on reconciliation, discrepancies, and forecasts
- Support client-facing teams with accurate financial insights and reporting
- Support vendor onboarding from a financial perspective
- Ensure vendors adhere to billing timelines, formats, and requirements
- Maintain strong relationships with vendors to facilitate smooth financial operations
Skills
- Bachelor's degree in Finance, Marketing, Media Studies, or Communications
- 3-5+ years of experience in media finance, agency finance, or media operations
- Strong understanding of media billing processes, reconciliation, and vendor management
- Experience working with AP/AR teams and financial systems
- High level of attention to detail and strong organizational skills
- Ability to manage multiple stakeholders and deadlines in a fast-paced environment
- Experience with Media Ocean, NetSuite and/or Adobe Workfront
- Exceptional knowledge of media buying process
- Experience communicating with key stakeholders including internal teams and agency partners
- Ability to multitask and be a team player in fast paced environment
- Strong interpersonal, analytical, problem-solving, negotiating, and conflict resolution skills
Benefits
- 401K plan with an employer match contribution up to 4% (immediately vested)
- Life insurance
- Disability coverage
- Medical, dental, and vision plans
- Flexible working arrangements, including hybrid and remote work
- Option to work from anywhere across the globe two weeks each year
- 20 vacation days plus one personal well-being day
- 9 public holidays
- Gifted end-of-year holidays
- Early Summer Friday finish in June, July, and August
- Free counselling through the employee assistance program
- Personalized health support
- Enhanced maternity, paternity, family leave, and fertility policies
- Continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business
- Access to thousands of on-demand training sessions
- Regular career conversations
- Opportunity for global, cross-capability career moves
- Six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity, providing opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity
- Dedicated social opportunities and resources for homeworkers
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