Note: The job is a remote job and is open to candidates in USA. eXp Realty is seeking a Marketing Operations Coordinator to oversee marketing communications strategy, workflow coordination, and execution. The role manages calendars, quality assurance, audience segmentation, email campaigns, AI-enabled content production, project workflows, and cross-functional delivery timelines in a remote environment.
Responsibilities
- Coordinate workflow and information exchange between design and creative departments to ensure alignment and timely delivery of communications
- Establish and maintain a comprehensive marketing communications calendar; monitor delivery timelines, ownership, and resource allocation
- Conduct quality assurance reviews of all outgoing communications to verify accuracy, consistency, brand compliance, and correctness of dates, URLs, event details, and messaging
- Consolidate content and requirements from internal stakeholders and distribute to appropriate audience segments and distribution lists
- Administer audience segmentation; execute email marketing campaigns including audience selection, scheduling, deployment, and monitoring
- Build and maintain centralized marketing knowledge repository within AI platforms (Claude, Gemini) to house templates, offers, event documentation, and content standards
- Generate marketing content using AI tools from strategic briefs to optimize production efficiency and accelerate campaign delivery
- Evaluate and prioritize incoming marketing requests from sales and agent divisions; coordinate resource allocation and timelines with leadership
- Monitor project deliverables across marketing and creative functions; ensure adherence to established timelines and quality standards
- Manage workflows and task administration within organizational project management and CRM platforms (Go High Level, Monday.com, or equivalent)
- Identify and escalate timeline risks and gaps; maintain team accountability to deadlines
- Execute supplementary marketing production requirements as assigned
Skills
- Minimum 2+ years of professional experience in marketing operations, project coordination, or project management; advanced candidates encouraged to apply
- Advanced proficiency in written and spoken English; ability to communicate effectively with executive leadership and cross-functional teams
- Demonstrated competency with AI tools (Claude, ChatGPT, Gemini, or equivalent) for content development and process optimization
- Proficiency with CRM or project management platforms (Zoho CRM, Monday.com, or comparable systems)
- Exceptional attention to detail with demonstrated commitment to precision and quality assurance
- Ability to work independently in fast-paced remote environments across multiple time zones
- Strong professional accountability; commitment to deadline adherence and accuracy standards
- Experience in marketing funnel development and optimization
- Background supporting sales, brokerage, or real estate organizations
Benefits
- Fully remote position with flexible scheduling across LATAM time zones.
- Direct collaboration with senior leadership to develop expertise in AI-enabled marketing operations.
Company Overview
Company H1B Sponsorship