Note: The job is a remote job and is open to candidates in USA. POWERX is hiring a Marketing Coordinator to provide operational, production, and logistical execution for its Marketing & Communications team. The role coordinates vendor workstreams, tracks collateral requests and projects, supports internal and digital communications, manages event and merchandise logistics, and provides administrative and reporting support.
Responsibilities
- Own the administrative and production execution of approved vendor engagements end to end — collect quotes for approval, place approved orders, coordinate proofs, manage timelines, and follow up through delivery — for awards, signage, print, apparel, and branded merchandise
- Escalate blockers or stalled vendor threads within one business day
- Triage Collateral Request submissions, confirm written approval before work begins, and log each request in the project tracker as the single source of status
- Run a weekly status cadence and keep the department operating calendar current for assigned projects and vendor workstreams
- Capture decisions and action items from related meetings and enter them into the tracker within one business day (AI tools such as Copilot or Claude may assist, with accuracy verified)
- Proactively schedule working sessions to unblock at-risk items, and update every open item at least every five business days
- Serve as Marketing’s intake and triage point for Ops Support and field requests — answer implementation questions, route new needs into the Collateral Request process, and escalate approval decisions within one business day
- Provide production support for HR, TA, Safety, and Workforce Development content, including posting approved recruiting content to job boards
- Proof visual and written content, make light revisions, and maintain and distribute approved implementation guides and communications
- Schedule approved social posts and prepare first-pass images and captions for Manager review
- Organize and maintain the Canva workspace and photo/video libraries in Canva and Egnyte
- Make basic website updates as directed and roll out approved template changes, communicating updates to users
- Assemble and ship event kits for recruiting events, trade shows, and company events, and track deliveries
- Maintain branded merchandise and printed-material inventory, and prepare and distribute materials
- Route invoices for approval, log expenses against budget, and keep organized invoice records
- Compile monthly performance metrics (social, email, web) into the reporting dashboard and draft the monthly report for Manager review
- Maintain marketing-drive file organization and update contact and distribution lists
- Additional responsibilities and tasks as required to support the organization’s goals and adapt to evolving business needs
Skills
- Consistent, independent follow-through — carries multi-week items with proactive status updates and timely escalation of blockers
- Meeting preparedness — reviews relevant threads, materials, and tracker status in advance
- Resourcefulness — checks email, Teams, tracker, and files before requesting information that may already be available
- Complete closure — cross-checks details (quantities, versions, recipients, delivery) before marking work done
- Strong organization and task tracking, with exceptional attention to detail and proofreading
- Clear written communication and professional persistence in vendor follow-up
- Ability to prioritize competing deadlines in a lean, fast-paced environment
- File and asset organization, accurate meeting capture, and calendar management
- Bachelor's degree in Marketing, Communications, Business, or a related field, or equivalent practical experience in a marketing support or coordination role
- Proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, and Forms)
- Proficiency with Canva and project-tracking tools (Monday.com or equivalent)
- Comfort using AI productivity tools (Teams Recap, Copilot, Claude, or equivalent) for meeting capture, drafting, and task management
- 1–3 years of relevant experience in marketing support, vendor coordination, or project tracking
- Exceptional entry-level candidates may be considered based on demonstrated execution discipline
- Familiarity with Egnyte or a similar file-management system
Benefits
- Incentives for Certifications
- Referral Bonus Program
- Tuition Reimbursement
- Medical, dental, vision, LTD, STD, Basic Life/AD&D, and other ancillary products
- 401k program with a company match
- Performance Program
- Paid Parental Leave
- PTO including Wellness Days and Paid Holidays
- Remote, office desk position
Company Overview