Note: The job is a remote job and is open to candidates in USA. Health Payment Systems, Inc. (HPS/PayMedix) is redefining how people access and pay for healthcare through provider networks, payment and financing solutions, and healthcare benefit platforms. The Manager, Financial Operations & Payments will lead the operational execution of the company’s payments ecosystem, including payment processing, settlements, reconciliation, collections, vendor management, reporting, and payment exception management. The role will modernize workflows, strengthen operational controls, and build scalable payment operations through cross-functional collaboration.
Responsibilities
- Payments OperationsOwnership: Own the operational lifecycle of payment processing across HPS, PayMedix, andTempoPay, including payment execution, settlement activities across members, providers, employers, TPAs, returns, exceptions, reconciliation workflows, returns, exceptions, reconciliation workflows, operational reporting, and money movement while improving scalability, automation, and operational controls
- Collections Strategy & Operational Excellence: Establish and own the collections operations strategy across PayMedix and TempoPay, including collection workflows, customer segmentation, escalation paths, vendor management, and performance metrics. Partner closely with the BPO team responsible for executing the collections strategy to drive operational excellence. You will build scalable processes that reduce manual work, improve payment accuracy, streamline reconciliation, and support the modernization and growth of the payments ecosystem
- VendorOperations: Own day-to-day operational relationships with payment processors, banks, collections vendors, and financial service partners by defining SLAs, measuring performance, resolving operational issues, and driving continuous improvement
- Reporting, Analytics & Cross-Functional Execution: Develop operational reporting and dashboards that provide visibility into payment performance, reconciliation accuracy, collections effectiveness, and operational KPIs. Partner with Product, Engineering, Finance, Compliance, Customer Operations, and executive leadership to improve payment infrastructure, launch operational initiatives, support enterprise-wide modernization efforts, and ensure operation readiness for audits, compliance reviews and regulatory requirements
Skills
- 7+ years of experience in payments operations, financial operations, fintech, banking, or payments infrastructure, with deep expertise in ACH, card payments, settlement, reconciliation, ledgering, end-to-end money movement, and transaction lifecycle management
- Proven experience owning and scaling payment operations, including reconciliation, payment exceptions, refunds, reversals, financial controls, operational risk management, and operational process improvements in high-volume environments
- Strong cross-functional leadership with experience partnering across Finance, Product, Engineering, Compliance, Customer Operations, and external payment vendors such as BPOs, processors, sponsor banks, and gateways
- Highly analytical and operationally driven, with a track record of improving payment accuracy, resolving reconciliation issues, developing KPIs and reporting, and building scalable, efficient payment operations
- Manages Complexity: Breaks down complex payment operations into scalable, efficient processes by simplifying workflows, prioritizing competing demands, and improving operational performance across the end-to-end payments lifecycle
- Balances Stakeholders: Builds strong cross-functional partnerships by aligning Finance, Product, Engineering, Compliance, Customer Operations, and external partners to drive informed decisions and successful operational outcomes
- Drives Results: Takes ownership of critical payment operations by delivering measurable improvements in reconciliation accuracy, operational efficiency, financial controls, and payment performance through disciplined execution and continuous improvement
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Health Savings Account (HSA) with company contribution
- 401(k)/Roth plan with company match
- Hybrid work schedule of 2–3 days per week in the Milwaukee office for candidates in Milwaukee
- Fully remote work available for candidates outside of Wisconsin
Company Overview