Note: The job is a remote job and is open to candidates in USA. The State of Washington is hiring a Management Analyst 5 to support the Department of Labor & Industries’ compliance with public disclosure laws and promote transparent, accountable government. The role analyzes and updates policies, coordinates complex public records requests and eDiscovery, tracks performance metrics, and oversees staff.
Responsibilities
- Work independently with minimal supervision to update policies to ensure alignment with laws and rules. Perform independent analysis of case law, laws and rules to recommend updates to agency Public Records policies and WACs
- Use organizational and time management skills to support Information Governance manager with the tracking of multiple projects such as researching actions and creating timelines for certain public record requests, contacting the Public Records Assistant Attorney General to get legal advice, and meeting deadlines for assignments from executives
- Standing in for the IG Manager to assess public record requests with an eye for risk and to identify quickly the best action to take to expedite processing the request
- Coordinates with Public Records Officer (PRO) and Information Governance Manager to triage potential complex, high profile requests that may cause legal, financial, or reputational risk to the agency
- Coordinating with the PRO /PRU Records Management Supervisor to identify changes to case laws and update agency trainings and standard work accordingly
- Identify trends, develop and provide monthly update on Public Records metrics. May work with Office of Strategy and Performance to create a visual Dashboard that can be presented to executive leadership
- Translate complex public records requests and queries into actionable specifications and collaborate with public records staff and PRO to ensure alignment, expectations and consistency resulting in timely and accurate data identification and preservation in eDiscovery
- Develop solutions that inform Public Records Analysts of sensitive, personal, private or attorney-client privileged information is captured or screened during the search and collection of review sets (e.g., social security numbers, claims data, statutory exemptions, etc.), ensuring that data produced to the public is consistent and compliant with state or federal audit standards
- Direct and oversee the work of direct reports, to include establishing performance standards and expectations, monitoring performance and providing coaching opportunities or taking corrective action as needed
Skills
- A Bachelor's Degree in business administration, public administration, education, or a related field and five years in a related field including planning, analysis, coordination, and consultation
- Equivalent experience may be substituted year for year for education
- One or more years' supervisory experience
- Two or more years' experience in Lean methodology and process improvement and/or project management
- Two or more years' experience in working with the disclosure of public records using the Public Records Act or Freedom of Information Act
- Experience researching, evaluating, and drawing conclusions from data; supporting recommendations with facts and analyzing, and interpreting and applying rules, laws, policies and standard work procedure
- Proficient with Microsoft Office suite and Adobe
- Experience with eDiscovery
- The ability to take action to learn and grow
- The ability to take action to meet the needs of others
- Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future
- One year of experience analyzing proposed legislation and fiscal notes and/or drafting rules, policies or procedures
- Strong written oral communication skills with external and internal customers
Benefits
- Teleworking is permitted with occasional in-office days (around one day in office per month dependent on business needs).
- Flexible custom work schedules.
- Typical benefits described below are available for full-time employees expected to work more than six months; actual benefits may vary by appointment type or be prorated for other than full-time work.
- Employees and their families are covered by medical (including vision), dental and basic life insurance; multiple medical plans with affordable monthly premiums offer coverage throughout the state.
- Staff are eligible to enroll each year in a medical flexible spending account to use tax-deferred dollars toward health care expenses.
- Employees are covered by long-term disability insurance, with the option to purchase additional coverage amounts.
- Washington Wellness workplace wellness programs.
- Dependent care assistance lets employees save pre-tax dollars for child or elder care expenses.
- Auto, boat, home, and renter insurance is available through payroll deduction.
- Washington State Employee Assistance Program supporting employee health and well-being.
- State employees are members of Washington Public Employees' Retirement System (PERS); new employees may choose between two employer-contributed retirement programs.
- Employees may participate in the Deferred Compensation Program, a supplemental retirement savings program with multiple investment options.
- All state employees are covered by federal Social Security and Medicare; the state and employee pay equal amounts into the system.
- Employees of government or not-for-profit organizations who meet qualifying criteria may be eligible for student loan forgiveness under the Public Service Loan Forgiveness Program.
- Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
- Full-time employees earn eight hours of sick leave per month; accrual for eligible overtime-exempt or overtime-eligible employees and part-time employees is subject to the stated pay-status and prorating rules.
- Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165 or the applicable collective bargaining agreement; part-time employees accrue vacation leave on a prorated basis.
- Washington State supports members of the armed forces with 21 days of paid military leave per year.
- Most employees whose family or household member dies, or who experience loss of pregnancy, are entitled to five days of paid bereavement leave; the employer may approve other available leave types for bereavement.
- Additional leave offerings include leave sharing and parental leave.
- L&I provides a competitive benefits package.
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