Note: The job is a remote job and is open to candidates in USA. Womble Bond Dickinson (US) LLP is seeking a highly skilled Legal Practice Assistant to work remotely for its San Francisco or Glendale/Los Angeles offices. The role supports multiple attorneys with legal document preparation, court filings, scheduling, matter management, administrative tasks, and client service while maintaining confidentiality and accuracy.
Responsibilities
- Draft, proofread, and format pleadings, contracts, and other legal documents with precision and professionalism
- Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements
- Proofread, format, and assist with appellate filings, including cite-checking and document preparation
- Coordinate in-person and virtual meetings including scheduling, room reservations, catering, and IT support
- Maintain attorney calendars and schedules, ensuring timely reminders and updates
- Provide daily administrative and clerical support to assigned attorneys
- Open new client and matter files and assist with related intake procedures
- Prepare and submit electronic expense reports
- Arrange travel itineraries and manage related logistics
- Redline and compare documents using document comparison software
- Organize and maintain electronic and paper files using NetDocuments
- Analyze and save key correspondence and emails using standardized naming conventions
- Conduct research as requested by attorneys and/or paralegals
- Respond professionally to inquiries from clients, attorneys, and internal teams
- Maintain strict confidentiality and demonstrate discretion in all client matters
- Enter attorney time as required
- Provide backup support to other team members as needed
- Contribute to a collaborative and supportive team environment
- Foster positive working relationships with clients, attorneys, and staff
Skills
- Ability to work independently, maintain confidentiality, and effectively support multiple timekeepers daily
- Exceptional attention to detail, professionalism, and a commitment to delivering superior service to attorneys and clients alike
- A team player and able to work in a fast-paced environment
- High school diploma or GED required
- Minimum of 5+ years of experience as a legal assistant supporting both litigation and transactional practices
- Federal and State electronic court filing experience required
- Experience with electronic databases and document management systems
- Proven ability to work independently and in collaboration on assignments while exercising sound judgment
- Strong organizational and time management skills with the ability to prioritize effectively
- Excellent written and verbal communication skills, including grammar, proofreading, and document formatting abilities
- Highly detail-oriented with the ability to produce accurate work under tight deadlines
- Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
- Experience maintaining electronic databases, records, and spreadsheets
- Associate or bachelor's degree
- Appellate experience
- Familiarity with NetDocuments or similar document management system
- Advanced Excel skills
Benefits
- Working remotely
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