Note: The job is a remote job and is open to candidates in USA. Grove Collaborative is a sustainability-focused consumer products company creating healthier household and personal care essentials as a certified B Corp and public benefit corporation. The Legal Operations Coordinator will independently manage recurring legal operations workstreams during a temporary parental leave coverage period, including contract lifecycle administration, e-signature tools, compliance and governance support, records, billing, and insurance.
Responsibilities
- Own Grove's day-to-day contract lifecycle process end-to-end: intake via Tropic, triage, routing for review, execution, and archiving in Juro — running the process independently and escalating only genuine exceptions
- Administer Grove's e-signature tools (Adobe Acrobat Sign and Google Workspace eSignature), including troubleshooting user issues, as Grove transitions off DocuSign
- Manage Legal's vendor relationships directly: run regular check-ins and track renewal timelines, bringing decisions to counsel only when they call for judgment beyond process
- Own SOX process documentation within Legal and cross-functionally — gathering and organizing audit evidence in coordination with Finance and Internal Audit without needing task-level direction
- Maintain the corporate calendar (board meetings, regulatory filing deadlines), track state registrations, and manage filing of completed board minutes
- Run point on the logistics of responses to data requests, subpoenas, or document productions, executing under counsel's direction on strategy
- Monitor adherence to Legal policies and procedures company-wide, flagging gaps proactively rather than waiting to be asked
- Run Legal's filing systems with discipline — naming conventions, document retention, and legal hold processes — as the person accountable for consistency, not just someone following a checklist
- Own legal billing review: track outside counsel invoices against billing guidelines and flag anomalies for review
- Manage Grove's corporate insurance portfolio, including renewals, purchases, and claims
Skills
- 3–5 years of experience in legal operations, paralegal work, or in-house legal support, with a track record of owning recurring workstreams independently
- Hands-on experience with tools like CLMs, e-signature platforms, or procurement systems — you don't need our specific stack, but you should be well past the learning-the-basics stage
- Bachelor's degree required
- Clear, professional communication skills, and comfort driving cross-functional conversations with Finance, Marketing, IT, and Engineering without needing someone else to broker them
- Real comfort using AI tools as part of daily workflow, not just curiosity about them
- A default of discretion and professionalism when handling sensitive or confidential information
- This temporary, non-exempt position is remote for candidates based in the following states: California, Maine, Pennsylvania, Nevada, North Carolina, Texas, Colorado, Washington, Illinois, New York, Missouri, and Massachusetts
- Genuine interest in public company legal operations; prior exposure to SOX or corporate governance processes is a strong plus
- Paralegal certificate or coursework is a plus
- Bonus: familiarity with Tropic, Juro, DataGrail, or similar platforms; background at a tech or e-commerce company
Benefits
- Remote work for candidates based in California, Maine, Pennsylvania, Nevada, North Carolina, Texas, Colorado, Washington, Illinois, New York, Missouri, and Massachusetts.
- Full-time or part-time schedule options.
- A focused onboarding to Grove's specific tools and processes.
- Guidance from the GC and AGC for genuinely novel situations.
Company Overview