Note: The job is a remote job and is open to candidates in USA. Orion Placement is an innovative business immigration law firm that helps companies navigate complex immigration matters. They are seeking a Legal Billing & Operations Coordinator to support legal operations, billing, and client service in a fully remote environment.
Responsibilities
- Prepare and issue invoices for legal fees and trust deposits
- Track incoming payments and reconcile financial records using QuickBooks and internal systems
- Monitor accounts receivable, follow up on outstanding invoices, and prepare billing reports
- Process refunds and credit memos accurately
- Organize incoming mail, distribute updates internally, and maintain case records
- Coordinate outgoing legal filings, shipping logistics, and delivery tracking
- Prepare FedEx labels and maintain filing and shipment logs
- Update case management systems with receipt notices and filing information
- Assist with new client onboarding by preparing engagement agreements and opening matters
- Maintain accurate records across multiple software platforms while managing recurring operational tasks
Skills
- 3+ years of law firm billing, bookkeeping, or legal operations experience
- Strong proficiency in Microsoft Excel
- Experience with QuickBooks or comparable accounting software
- Excellent organizational skills with exceptional attention to detail
- Ability to manage multiple recurring processes with accuracy
- Strong written communication skills
- 1+ year of immigration law experience strongly preferred
- Immigration law experience is a plus but not required
Benefits
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Company Overview