Note: The job is a remote job and is open to candidates in USA. TechSoup is a global nonprofit social enterprise that uses technology to support nonprofits and social-impact organizations. The Legal Admin will support the NGOsource equivalency determination program by assisting attorneys with document analysis, quality assurance, case administration, database maintenance, and client communication related to international philanthropy compliance.
Responsibilities
- Document Analysis & Quality Control in support of EDs: Carefully reviewing NGO submission materials, legal documents, and compliance filings for completeness, and accuracy
- Error Identification & Resolution: Identifying discrepancies, missing information, or compliance gaps in submitted documentation and developing clear corrective action plans
- (new:)Tracking of Client Communication: Support tracking of communication with international NGOs, partner organizations, and grantmaker members via email to request corrections, clarifications, or additional documentation needed for equivalency determinations
- Administrative Support: Maintaining organized case files, tracking submission statuses, and ensuring timely processing of equivalency determination requests
- Database Management: Updating and maintaining NGOsource's repository of equivalency determinations and organizational records
- Cross-functional Collaboration: Working closely with the NGOsource legal and operations teams to ensure seamless service delivery
Skills
- Preferably 3-5 years of paralegal administrative experience in a law firm, nonprofit organization, or corporate legal department
- Strong analytical skills with exceptional attention to detail
- Excellent written communication skills, particularly in professional correspondence
- Ability to work independently in a remote environment while maintaining high productivity
- Strong organizational skills and ability to manage multiple projects simultaneously
- Commitment to maintaining confidentiality and handling sensitive information appropriately
- Hard working and respectful of differences in other cultures, languages, and contexts
- Interest in international issues and nonprofit organizations
- Adaptability and willingness to learn new procedures
- Strong problem-solving abilities and initiative
- Professional demeanor in all client interactions
- Excellent time management abilities
- Experience with international law, nonprofit compliance, or grant-making processes
- Knowledge of tax-exempt organization regulations (501(c)(3) requirements) a plus
- Experience working with international clients or cross-cultural communication
- Foreign language skills (any language is beneficial)
Benefits
- Fully remote work arrangement
- Medical coverage
- Dental coverage
- Vision coverage
- Retirement benefits
- Other perks
Company Overview