Note: The job is a remote job and is open to candidates in USA. OpenLoop is hiring a Lead Project Manager, Workplace Operations to own workplace design and construction projects from concept through occupancy. The role manages project scope, schedules, budgets, vendors, compliance, and operational readiness across a multi-site portfolio while establishing repeatable project delivery processes.
Responsibilities
- Lead design and construction: Own delivery from programming and design-team selection through construction documents, bidding, construction, punch list, closeout, and warranty. Lead design reviews, ensure plans meet operational needs, evaluate submittals, RFIs, and change orders, and conduct site quality reviews
- Manage the portfolio: Sequence design, construction, and activation across sites. Coordinate shared vendors, long-lead items, and dependencies; identify opportunities for standardization and bulk purchasing; and escalate schedule conflicts with recommended solutions
- Own budgets and capital reporting: Track budgets, actuals, commitments, spending, contingency, and forecasts at completion. Explain variances, evaluate cost-saving opportunities, manage changes, and support annual capital planning
- Lead procurement and vendor performance: Run competitive bids for design, construction, furniture, fixtures and equipment (FF&E), and specialty trades. Evaluate total cost of ownership and partner with contract administration on contracts, scopes, certificates of insurance, and purchase requests through Zip/Ramp
- Represent OpenLoop and drive accountability: Serve as the owner’s contact for clients, landlords, property managers, brokers, designers, and contractors. Run productive meetings, communicate status and risks, and track decisions and commitments in a project management tool with clear owners and deadlines
- Coordinate permitting and compliance: Manage permitting, code review, local authority requirements, and inspections across jurisdictions. Partner with Legal, Compliance, and Credentialing on facility licensing, registration, and inspection readiness
- Deliver operational readiness: Coordinate FF&E, IT and security installations, signage, utilities, occupancy, and moves. Partner with IT, Security, People Ops, Legal, and Finance to deliver spaces ready for day-one operations, with complete turnover documentation
- Build repeatable processes: Develop SOPs, design standards, templates, checklists, and intake workflows in Confluence. Apply lessons learned, reduce manual work, and support related cross-functional projects and reporting needs
- Other duties as assigned
Skills
- Bachelor's degree in Construction Management, Civil Engineering, or a related field, or equivalent field experience
- 5+ years managing design and construction projects, ideally as an owner's representative or in-house project manager
- Experience delivering concurrent projects across sites and representing an owner or client with external stakeholders
- Ability to interpret construction documents, bids, and change orders and translate them into clear scope, cost, and risk assessments
- Strong project financial skills, including budgeting, contingency management, and change-order evaluation; advanced Excel or Google Sheets proficiency required
- Hands-on experience building and managing project plans in Monday, Jira, or a similar platform
- Working knowledge of permitting, codes, and inspections across multiple jurisdictions
- Clear, concise communication; strong organization and attention to detail; and the ability to lead meetings and hold peers and partners accountable without direct authority
- A service-minded approach and the ability to work independently in a fast-paced, multi-site environment with shifting priorities
- Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms
- Healthcare, pharmacy, lab, or industrial build-out experience
- PMP, CCM, or equivalent certification
- Familiarity with Bluebeam, AutoCAD or Revit viewers, Procore, Zip, Ramp, or Confluence
Benefits
- For salaried positions: Medical, Dental, and Vision plans
- For salaried positions: Flexible Spending/Health Savings Accounts
- For salaried positions: Flexible PTO
- For salaried positions: 401(k) + Company Match
- For salaried positions: Life Insurance, Pet insurance, and more
Company Overview