Note: The job is a remote job and is open to candidates in USA. reputed company is a company in the hospitality and event industry seeking a Junior Event Coordinator. The role involves planning and coordinating events, managing vendors, and ensuring client satisfaction while adhering to budgets and timelines.
Responsibilities
• Administrative duties as needed including but not limited to managing approval and tracking of smaller company events across the organization
• Work with the Event Team and Event Stakeholders to understand goals and objectives, requirements, parameters and budget for each event
• Plan event with attention to financial and time constraints
• Create reliable financial reports
• Remain under budget with all costs
• Book venues and schedule speakers
• Research vendors (catering, decorators, musicians etc.) and choose the best combination of quality and cost
• Negotiate with vendors to achieve the most favorable term in conjunction with Manager and Legal
• Manage all event operations (preparing venue, invitations, etc.)
• Handle final checks on the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit report
• Stablishing and maintaining relationships with vendors and venues
• Planning event details and aspects, including seating, dining, and guests
• Manage events and address potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Communicate directly with Management, Executive Team and Event Stakeholders throughout the event planning process to achieve event goals and objectives
• Coordinate guest list and vendor specifications
• Working closely with the Events Team to ensure event success
• Other projects assigned by Manager
Skills
• Bachelor's degree in related field or equivalent work experience
• Ability to support West Coast hours
• Familiarity with event planning process
• Proficient in MS Office
• Excellent vendor management skills
• Communication and interpersonal skills
• Strong Organizational skills
• Able to handle stress and remain calm
• Strong problem-solving ability
• Able to work well individually and in a group with little oversight
• Keeping checklist and milestones up to date
• Detailed-oriented and reliable with good time management skills
• Budgeting and Logistics preferred
Company Overview
• reputed company is a well-capitalized, privately held mortgage-banking firm. It was founded in 1993, and is headquartered in San Ramon, California, USA, with a workforce of 1001-5000 employees. Its website is http://www.cmgfi.com.
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