Note: The job is a remote job and is open to candidates in USA. ELLKAY provides healthcare interoperability and data management solutions to healthcare organizations. The IT Project & Contracts Administrator supports the Information Security/IT function by managing IT vendor and software contracts, coordinating IT and security projects, tracking budgets and timelines, and maintaining compliance documentation.
Responsibilities
- Draft, review, and manage IT vendor and software contracts, including negotiating renewal terms, pricing, and service-level agreements (SLAs)
- Maintain a centralized contract repository, tracking key dates (renewals, expirations, auto-renew clauses) and proactively flagging upcoming actions to stakeholders
- Partner with the CISO, IT leadership, and Legal/Procurement to ensure contracts align with security, compliance, and budgetary requirements
- Coordinate day-to-day project management activities for IT and security initiatives, including maintaining project plans, timelines, and status reports
- Track project budgets and expenditures against vendor contracts, flagging discrepancies or cost overruns to leadership
- Serve as the primary point of contact for vendors regarding contract questions, invoicing issues, and renewal negotiations
- Organize and facilitate project status meetings, capturing action items and following up to ensure timely completion
- Support onboarding and offboarding of vendor relationships, including due diligence documentation and basic risk assessments
- Maintain accurate documentation of contract terms, processes, and project artifacts to support audits and compliance reviews
- Perform other related duties as assigned to support the Information Security/IT department
Skills
- No prior IT experience required – this is an entry-level role open to candidates new to the IT field
- Minimum of 1 year of management, supervisory, or team-lead experience in any industry (e.g., retail, hospitality, food service, office administration)
- Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders
- Excellent organizational skills with the ability to manage multiple contracts and projects at once and meet deadlines
- Proficiency with Microsoft Office (Excel, Word, Outlook); familiarity with project management tools is a plus
- Self-motivated and able to work independently in a fully remote environment with reliable high-speed internet
- High attention to detail and comfort working with contract terms, renewal deadlines, and basic budget/numerical data
- Bachelor's degree preferred; an equivalent combination of education and experience will be considered
Benefits
- Medical, Dental, and Vision benefits
- Employer-paid Life and LTD
- 401k w/ matching – once eligibility is met
- Work/life balance
- Paid Volunteer Program
- Flexible working hours
- Generous FTO
- Remote work options
- Employee Discounts
- Parental Leave
- Gym membership / Exercise class stipends
- Working with talented, collaborative, and friendly people who love what they do
- Professional growth within
- Innovation environment
- On site in HQ Free daily lunches
- Hybrid workplace, offering employees flexibility in how they structure their time between in-office and remote work
- Remote work may be considered for candidates who do not live within 40 miles of one of the company's offices, when their skills and experience strongly align with the role
Company Overview