Note: The job is a remote job and is open to candidates in USA. The client is a growing IT and cybersecurity services organization providing technology solutions to businesses in highly regulated industries. The HR Specialist will manage bi-weekly payroll through ADP Workforce Now and support payroll tax compliance, benefits, leave administration, onboarding, offboarding, and other general HR functions.
Responsibilities
- Manage bi-weekly payroll processing through ADP Workforce Now, ensuring employee pay is processed accurately and on schedule
- Review payroll information, deductions, compensation changes, and other data prior to processing
- Reconcile payroll records and research discrepancies or errors as they arise
- Respond to employee questions related to payroll, deductions, and compensation
- Maintain organized payroll documentation and records to support internal reviews and audits
- Partner with accounting and finance teams on payroll reconciliation and related reporting
- Oversee federal, state, and local payroll tax requirements and ensure appropriate withholdings are maintained
- Review unemployment claims, unemployment insurance rates, and related filings throughout the year
- Track payroll tax deposits, returns, filing deadlines, and other regulatory requirements
- Maintain compliance with applicable wage and hour laws and payroll regulations
- Prepare documentation and provide support in connection with payroll or regulatory audits
- Assist employees with benefits enrollment, plan changes, and general benefits questions
- Provide administrative support during annual benefits open enrollment
- Coordinate and track employee leaves, including FMLA, parental, and medical leave
- Maintain accurate employee information within HR systems and personnel records
- Support employee onboarding and offboarding activities
- Assist with HR policies, documentation, compliance initiatives, and additional HR projects as needed
Skills
- 2 – 3 years of experience within human resources, payroll administration, or a related function
- Hands-on experience with ADP Workforce Now is required
- Working knowledge of federal, state, and local payroll and employment regulations
- Familiarity with payroll tax compliance and unemployment insurance administration
- Strong attention to detail with the ability to reconcile data and identify discrepancies
- Excellent organizational, analytical, and problem-solving abilities
- Strong written and verbal communication skills
- Ability to appropriately handle confidential employee and payroll information
- Location: Remote – Eastern Time Zone Preferred
Benefits
- Medical, dental, vision, and 401(k)
- Fully remote position working Eastern Time Zone hours
- Opportunity for long-term conversion and career growth
- Company-paid quarterly travel for team events
- Collaborative team environment with a fun, personable culture
Company Overview