Note: The job is a remote job and is open to candidates in USA. Europerfumes is a U.S. distributor of luxury, niche, and artisanal fragrance and beauty brands. The Human Resources Generalist will independently manage day-to-day HR operations across payroll, time and attendance, onboarding and offboarding, compliance, employee records, HRIS administration, and learning management. The role also serves as a primary contact for routine employee HR and policy questions while supporting the Human Resources Director and HR Business Partner.
Responsibilities
- Own the recurring payroll process within Paychex Flex, ensuring payroll is processed accurately and timely
- Own and maintain employee time and attendance records within the Paychex platform
- Review timekeeping information, identify discrepancies, and coordinate corrections as needed
- Maintain accurate employee payroll and compensation information within the HRIS
- Serve as a primary point of contact for routine employee payroll and timekeeping questions
- Coordinate with the Human Resources Director, HR Business Partner, Finance, and Paychex as needed to resolve payroll-related issues
- Own the day-to-day onboarding process from offer acceptance through completion of required onboarding activities
- Coordinate new hire paperwork, HRIS setup, system access, required documentation, and onboarding requirements
- Ensure new hire information is entered accurately and timely within Paychex and other applicable systems
- Coordinate onboarding logistics and required training assignments
- Own the administrative offboarding process, including termination documentation, system updates, final paperwork, and coordination of access deactivation
- Maintain accurate and timely employee status changes throughout the employee lifecycle
- Partner with the Human Resources Director and HR Business Partner to ensure a consistent and positive employee experience
- Own day-to-day compliance tracking and administrative requirements across the organization
- Maintain compliance-related records, reports, deadlines, and documentation
- Support the administration and tracking of required employment documentation
- Serve as a first point of contact for routine employee questions regarding HR policies and procedures
- Provide employees with guidance based on established company policies, procedures, and HR practices
- Escalate complex, sensitive, or policy interpretation matters to the Human Resources Director or Human Resources Business Partner
- Support the HR team with federal, state, and local employment compliance initiatives
- Assist with leave of absence documentation and tracking, including coordination of required paperwork and return-to-work documentation
- Maintain accurate, confidential, and audit-ready employee records
- Administer the Learning Management System and coordinate employee training assignments
- Deploy, assign, and track required and optional training
- Monitor completion rates and follow up with employees and managers regarding outstanding assignments
- Maintain training records and ensure required training is assigned based on role, department, and applicable requirements
- Support the Human Resources Director and HR Business Partner with the development and implementation of employee training initiatives
- Serve as a day-to-day administrator and knowledgeable user of the Paychex platform, including Paychex Flex, Time & Attendance, Payroll, and Paychex Flex Engage
- Maintain accurate employee information and system records
- Complete routine system updates, configuration changes, and employee data maintenance
- Support the implementation and rollout of new Paychex features, modules, and HR technology initiatives
- Partner with Paychex support and internal stakeholders to troubleshoot system issues and implement solutions
- Maintain appropriate system access and ensure employee information is handled securely and confidentially
- Maintain accurate and organized electronic employee files and HR documentation
- Manage the distribution, collection, and filing of employee documents
- Process employment verification requests in accordance with company procedures
- Ensure employee records are complete, accurate, and maintained in accordance with applicable requirements
- Support audits, reporting requests, and internal HR documentation needs
- Execute HR tasks, projects, and initiatives assigned by the Human Resources Director and Human Resources Business Partner
- Provide administrative and operational support across the HR function as needed
- Assist with employee communications, HR announcements, and department initiatives
- Maintain accurate HR reports and tracking documents
- Identify opportunities to improve HR processes, workflows, and employee service
- Maintain a high level of responsiveness to employees, managers, and internal stakeholders
- Perform other HR-related duties and responsibilities as assigned
Skills
- • Bachelor's degree in Human Resources, Business Administration, or a related field preferred
- • 2+ years of experience in an HR Generalist, HR Coordinator, HR Operations, or related HR role
- • Hands-on experience with HRIS platforms and HR administration
- • Experience with payroll processing and time and attendance administration
- • Strong organizational skills and exceptional attention to detail
- • Strong written and verbal communication skills
- • Ability to independently manage recurring processes, deadlines, and competing priorities
- • Ability to handle confidential employee information with discretion and sound judgment
- • Ability to respond professionally and appropriately to routine employee questions
- • Strong computer skills and proficiency with Microsoft Office or comparable business applications
- • Ability to work effectively and independently in a fully remote environment
- • Experience with Paychex Flex, Paychex Time & Attendance, and Paychex Payroll
- • Experience with Paychex Flex Engage
- • Experience administering or supporting an LMS
- • Familiarity with leave of absence administration, including FMLA and state-specific leave requirements
- • Experience supporting HRIS implementations, system enhancements, or product rollouts
- • Experience working in a small or growing organization where flexibility and hands-on execution are essential
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) Plan
- Paid Time Off (PTO)
- Paid Sick Time
- Company Holidays
- Summer Fridays
- Winter Holiday Office Closure
- Employee Product Discounts
- Opportunities for professional growth and development
Company Overview