Note: The job is a remote job and is open to candidates in USA. Maitri Medicinals is dedicated to providing compassionate care, reliable access to medical cannabis, and responsible patient education throughout Pennsylvania. The HR Generalist provides administrative and operational support across the employee lifecycle for multi-state operations, focusing on recruitment, onboarding, compliance, and employee engagement.
Responsibilities
- Post and maintain open positions in JazzHR and other recruiting platforms
- Monitor candidate flow and support hiring managers throughout the recruitment process
- Remove filled positions and maintain recruiting system accuracy
- Assist with recruitment reporting and workforce tracking
- Support employer branding initiatives through LinkedIn and other professional platforms
- Create employee profiles within Wurk and ensure all required employee information is accurately entered
- Send new hire welcome communications outlining first-day expectations, required documentation, immediate policy information, dress code, and first-week schedules
- Coordinate background screening requirements including BCI, FBI, fingerprinting, and IdentoGO processes as applicable state-by-state
- Facilitate company uniform distribution and onboarding materials
- Coordinate and track 30-, 60-, and 90-day reviews for all new hires and promoted employees
- Maintain complete employee onboarding files within Wurk and SharePoint
- Submit and monitor employee licensing applications through state licensing portals (eLicensing)
- Prepare and distribute all required affiliation documents to the Department of Health (DOH) and applicable regulatory agencies
- Maintain centralized onboarding and licensing documentation in SharePoint for operational leadership access
- Monitor licensing status and follow up on outstanding requirements to ensure regulatory compliance
- Maintain accurate employee records within Wurk throughout the employee lifecycle
- Update personnel files with documentation received from HR Business Partners, HR leadership, and field management
- Ensure HR documentation is complete, organized, and compliant with company and regulatory requirements
- Maintain organizational charts and workforce reporting documents
- Administer COBRA notifications and related documentation when applicable
- Prepare and distribute separation communications, including unemployment filing instructions
- Process unemployment portal updates and respond to unemployment claims as needed
- Coordinate employee status changes including promotions, transfers, and organizational updates
- Maintain accurate employee records following employment changes
- Monitor the HR general mailbox, respond to routine inquiries, and direct questions to the appropriate HR team members
- Coordinate employee anniversary and recognition programs
- Publish promotion announcements and employee milestone communications
- Assist with company-wide HR communications and employee engagement initiatives
- Support HR Business Partners and the Director of Human Resources with administrative and operational initiatives
- Assist with special projects, audits, reporting, and process improvements
- Maintain HR documentation, forms, and departmental records
- Perform additional duties as assigned to support efficient, compliant, and employee-focused operations
Skills
- Bachelor's degree in Human Resources or related field preferred; equivalent experience considered
- 3 + years of HR experience in recruitment, onboarding, training coordination, or employee relations
- Ability to work independently while collaborating across departments
- Ability to work flexible hours
- Ability to stand/sit for extended periods of time
- Extended computer usage
- Experience supporting multi-location or field operations
- Experience working in regulated industries
Benefits
- Health/Vision/Dental insurance coverage with HSA contribution plans
- Employee Assistance Program (EAP)
- 401K with 1% Match
- Company-sponsored short- and long-term disability insurance
- Employee discounts
- Paid time off (PTO)
- Paid Holidays
- Paid sick time
Company Overview