Note: The job is a remote job and is open to candidates in USA. Ryder System, Inc. is seeking an HRIS Time Administrator to serve as the subject matter expert for their timekeeping system. This role involves providing support to employees and managers, ensuring compliance with policies, and maintaining system integrity for accurate payroll processing.
Responsibilities
- Provide proactive support to employees and managers navigating the timekeeping system(s), including but not limited to : system navigation, analysis involving payroll disputes, inquiries regarding time-off balances, holiday and proxy guidance, reviews of potential Workday integration disruptions, issue resolution, and customer support on absence management tracking
- Conduct regular audits of timekeeping system(s) to ensure employee usage aligns with established policies and regulatory requirements, including: access and role validation, compliance checks validating employees and managers are following timekeeping policies, ensuring timekeeping practices comply with collective bargaining agreements (CBAs), and monitoring of general system performance
- Maintain an active and collaborative relationship with HR and Payroll stakeholders to ensure timely awareness of Ryder processes, payroll updates, and disputes that may impact the timekeeping system(s)
- Continuously evaluate, update, and distribute the timekeeping system(s) training materials to ensure alignment with evolving operational needs, system enhancements, and compliance requirements
- Ensure that new users, as well as existing employee transitioning into new roles are granted timely access to the system(s) and appropriate training
- Complete proxy set-ups within the timekeeping system(s) to ensure service within the management function is not disrupted during absences
- Provide User Support: Address and resolve users inquiries related to system navigation and integrations
- Ensure Timely Follow-up: Maintain consistent and proactive communication with users to ensure issues are resolved promptly and correctly
- Escalate Complex Issues: Identify and escalate issues beyond the scope of resolution to the appropriate stakeholder(s) or vendors for timely resolution
- Diagnostic Research: Collect comprehensive information pertaining to the issue before escalation to facilitate an efficient resolution
- Monitor System(s): Run and analyze periodic reports to identify discrepancies within the system(s) such as missing data, data integrity, or other abnormalities
- Maintain Training Materials: Ensure all training materials are correct and standardized, reflecting both system updates and regulatory requirements
- Build Knowledge Resources: Develop and maintain a centralized knowledge repository to support the use of Quick Reference Guides (QRGs) and Frequently Asked Question (FAQs)
- Perform other duties as assigned
Skills
- Minimum of an Associate's Degree in Human Resources, General Business, Computer Systems, or similar discipline
- 2 to 3 years of hands-on experience in Human Resources practices and policies
- Must understand the role of Human Resources and how it influences the business and its employees in day-to-day activities
- Must know how to train and how to influence and persuade the system's day-to-day users
- Knowledge and appreciation for the inter-relationship between the timekeeping system(s) and Payroll Services
- General knowledge of compliance rules and regulations (Ryder, federal, state, local) as they pertain to timekeeping for U.S., Puerto Rico and Canada
- Proven knowledge of MS Office Suite with emphasis on Teams, Outlook, Excel, Word and Access
- Strong written and verbal communication skills
- Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
- Ability to work independently and as member of a team
- Flexibility to operate and self-driven to excel in a fast-paced environment
- Capable of multi-tasking, highly organized with strong time management skills
- Detail oriented with excellent follow-up practices
- Experience with time keeping systems is a plus
- Knowledge of Workday and ServiceNow
Benefits
- Comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options
- Paid time off for vacation, illness, bereavement, family and parental leave
- A tax-advantaged 401(k) retirement savings plan
- Annual bonus, commission, and/or long-term incentive plan based on the level and/or type
Company Overview