Note: The job is a remote job and is open to candidates in USA. Mindlance is seeking an HR Compliance Program Manager to lead enterprise-wide human resources compliance programs across the United States. The role oversees employment law compliance, regulatory notices, Form I-9 and employment authorization, accommodations, audits, training, and cross-functional compliance initiatives.
Responsibilities
• Monitor federal, state and local employment law developments and assess organizational impact. Partner with Legal, HR, and business partners to implement compliance-related policy, process and procedure updates. Provide guidance and consultation regarding employment-related laws, regulations, policies and compliance obligations
• Manage enterprise distribution and compliance with required federal and state employment notices and postings. Maintain processes, supporting electronic and physical notice distribution through Workday, LMS platforms, onboarding systems and third-party vendors. Administer programs related to Wage Theft Protection Notices and other legally mandated associate communications
• Leads and oversees Client’s enterprise-wide Form I-9 and employment authorization program for U.S. and Puerto Rico associates. Develops and maintains policies, procedures, training, auditing, reporting, and governance processes to ensure compliance with federal requirements. Provides training and guidance to 100 internal “I-9 Agents”, HR partners, and business stakeholders. Monitors evolving immigration laws and employment authorization requirements, advises on compliance risks and leave-related actions when work authorization is unavailable, and partners with immigration SMEs and legal counsel as needed. Leads I-9 due diligence activities related to mergers, acquisitions, restructurings, and divestitures, while influencing stakeholders to maintain consistent and compliant practices across the organization
• Facilitate the ADA, PWFA, and religious accommodation interactive process. Evaluate accommodation requests and coordinate with associates, managers, HR, Legal, healthcare providers, and third-party administrators. Assess reasonable accommodation options and undue hardship considerations. Provide guidance on work restrictions and return-to-work planning
• Leads and/or actively participates in HR compliance audits and projects, by collaborating with cross-functional teams. Develop and deliver compliance training, support EEO compliance education, identifies process improvement and automation opportunities, and drives initiatives such as HR policy harmonization and internal and external I-9 audits
• Maintain expertise through professional development and industry participation e.g., participation/leadership in relevant professional groups, associations, continuing education
Skills
• Bachelor's degree in Human Resources, Legal Studies or related field
• 5-7 years' experience in Human Resources Compliance or employment law
• Regulations and programs within large multi-establishment corporate environment
• 5 years of experience leading HR- related projects or programs in a complex multi-site organization
• Demonstrated knowledge of ADA, PWFA, FMLA, STD, Title VII, Section 503, VEVRAA, Form I-9 and E-Verify, EEO, Immigration Reform and Control Act (IRCA), State employment law compliance, and related requirements
• Demonstrate ethics, integrity, and professionalism
• Effectively manages multiple priorities and projects
• Exercises sound judgment and discretion with sensitive matters
• Excellent communication (written and oral), facilitation, and collaboration skills
• Detail oriented with a commitment to compliance and follow-through
• Strong analytical and critical thinking skills
• Maintains confidentiality and handles information appropriately
• PHR, SPHR, SHRM-CP, or SHRM-SCP certification
• Experience supporting audits, mergers, acquisitions, or divestitures
• Experience with HRIS, case management, and leave management platforms
Benefits
• Possibility of Temp to hire.
• Prefer onsite, but open to remote for best qualified.
Company Overview
• Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services It was founded in 1999, and is headquartered in Union, New Jersey, USA, with a workforce of 1001-5000 employees. Its website is http://www.mindlance.com.
Company H1B Sponsorship
• Mindlance has a track record of offering H1B sponsorships, with 53 in 2026, 71 in 2025, 53 in 2024, 37 in 2023, 72 in 2022, 36 in 2021, 40 in 2020. Please note that this does not guarantee sponsorship for this specific role.