Note: The job is a remote job and is open to candidates in USA. Pinnacle Treatment Centers is a leader in addiction treatment services, providing comprehensive behavioral health and substance use disorder care. The Grants Administrator oversees the administration, compliance, reporting, and financial coordination of government-funded grants, including grant documentation, budgeting, reporting, audits, and stakeholder coordination.
Responsibilities
- Manage day-to-day administration of state, county, federal, and pass-through grant awards
- Maintain grant compliance calendars and ensure all reporting and submission deadlines are met
- Review grant agreements, amendments, and funding requirements, translating them into actionable processes for internal teams
- Ensure grant-funded activities, staffing, and expenditures conform to allowable-cost rules and applicable federal and state requirements, including the Uniform Guidance at 2 Code of Federal Regulations (CFR) Part 200 where applicable
- Track performance measures, deliverables, and compliance requirements
- Maintain complete and audit-ready grant files and documentation
- Prepare and submit accurate programmatic and fiscal reports
- Collect, validate, and reconcile data from multiple program locations and stakeholders
- Maintain required information in funder and state reporting systems
- Coordinate monitoring visits, desk audits, site reviews, and corrective action plans
- Support grant renewals, modifications, extensions, and closeouts
- Partner with accounting teams to monitor budgets, expenditures, reimbursements, and grant funding utilization
- Reconcile spending against approved budgets and identify variances or compliance risks
- Assist with invoicing, reimbursement submissions, and payment tracking
- Monitor grant spend-down rates and recommend budget adjustments when needed
- Maintain professional relationships with funding agencies, contract managers, and public officials
- Respond to requests for documentation and grant-related information
- Monitor policy updates and communicate changes to impacted teams
- Represent the organization at funder meetings, trainings, and grantee events
- Work with program leadership, site staff, and grant-funded field staff to ensure grant-required activities are completed and documented
- Train internal staff on grant documentation, data collection, and reporting requirements, and follow up to ensure completion
- Coordinate with the grant writing function to transition newly awarded grants into active administration and provide compliance input on renewals and new applications
- Serve as the internal resource for questions about grant requirements and allowable use of funds
- Provide regular status updates to leadership on compliance status, upcoming deadlines, budget position, and risks
Skills
- Bachelor's degree in public administration, business, health administration, accounting, or a related field
- Three or more years of experience in grant administration, contract compliance, or government-funded program management
- Demonstrated experience preparing grant reports, tracking deliverables, and maintaining audit-ready documentation
- Working knowledge of grant budgets and cost allowability
- Advanced Excel skills
- Experience administering Substance Abuse and Mental Health Services Administration (SAMHSA) funded awards or SOR grants
- Experience with California state or county grant programs, including DHCS-funded programs
- Experience in behavioral health, substance use disorder treatment, or healthcare
- Familiarity with 2 CFR Part 200 and single audit requirements
- Grants management certification, such as the Certified Grants Management Specialist credential
Benefits
- Full benefits package
- Paid Time Off
- Opportunities for professional growth
- Make a meaningful impact supporting programs that improve access to behavioral health and addiction treatment services.
- Flexible work environment with remote work opportunities
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