Note: The job is a remote job and is open to candidates in USA. Civia Health is hiring a Global Project Manager to deliver an assigned portfolio of global studies to time, cost, and quality. The role manages study execution and client communication while coordinating in-country and cross-functional teams, maintaining plans and reporting, and supporting quality and continuous improvement.
Responsibilities
- Manage assigned global studies end to end across start-up, recruitment, execution, and close-out
- Maintain study timelines, budgets, and resource plans, tracking progress against approved baselines
- Identify risks and issues early, propose mitigation and recovery actions, and escalate to the Global Study Delivery Lead where they exceed delegated authority
- Monitor study budgets and variance, and support change-order and invoicing activity
- Serve as the day-to-day client contact for assigned studies, with escalation support from the Global Study Delivery Lead
- Prepare and deliver regular study status updates — progress, risks, variance, and recovery actions
- Track client commitments and action items through to closure
- Contribute to a consistently positive client experience that supports repeat work
- Apply Civia’s study delivery and project-management methodology, templates, and tools consistently
- Maintain study plans, risk and issue logs, and decision records to the required standard
- Run study kick-off, team, and client meetings with clear agendas, minutes, and actions
- Follow up with internal functions to secure their contributions to study commitments
- Support onboarding and informal mentoring of less experienced delivery colleagues
- Work day to day with in-country delivery teams to align on priorities, timelines, and responsibilities for each assigned study
- Coordinate Site Operations, Recruitment, Regulatory, Data, Quality, and Safety input to deliver each study to plan
- Prepare for and take part in study-level delivery reviews, driving timely resolution of bottlenecks
- Make sure each country team and function knows what it owns, and by when, on assigned studies
- Escalate constructively when delivery performance deviates from plan
- Build and maintain study plans in line with Civia’s delivery methodology
- Set up and maintain study baselines and forecasts using the agreed models
- Track and report study KPIs using the established KPI framework
- Keep study data in CRIO, HubSpot, Monday.com, and related systems accurate and current
- Provide feedback on methodology, templates, and tools based on study experience
- Follow the governance routines and performance cadence set for the portfolio
- Maintain audit and inspection readiness on assigned studies
- Implement corrective and preventive actions on assigned studies and track them to closure
- Capture lessons learned at study milestones and close-out, and share them with the delivery team
Skills
- 5–8 years of clinical research experience, including at least 3 years managing clinical trials (global or multi-country preferred)
- B.S. or B.A
- Track record of delivering studies to time, cost, and quality
- Working knowledge of project-management methods and tools
- Sound understanding of ICH-GCP, GDPR, and relevant regulatory requirements
- Good analytical and financial skills — able to manage study budgets, forecasts, and KPIs
- Global or multi-country preferred
- Science-related degree preferred
- Project-management certification (e.g. PMP, PRINCE2) advantageous
- Experience with CRIO, HubSpot, and Monday.com, or comparable platforms
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