Note: The job is a remote job and is open to candidates in USA. CoTrain is hiring on behalf of Avant, a fast-growing portfolio of eCommerce and digital businesses. The Executive Operations Assistant will work directly with the founder to organize operating systems, communications, tasks, meetings, reports, and follow-ups across multiple companies and projects.
Responsibilities
- Organize and maintain the founder's ClickUp — making sure important tasks have clear owners, deadlines, statuses, and follow-ups, with views kept clean and focused on the highest-priority items
- Organize Slack channels, communication, and notifications, and make sure decisions or tasks discussed there get captured properly
- Maintain and organize Notion, working with specialists when advanced setup is needed
- Help implement standardized workflows across multiple brands
- Make sure recurring meetings and creative calls actually get scheduled and happen
- Track recurring reports and chase team members for updates so the founder doesn't have to
- Turn the founder's voice notes, messages, and random ideas into organized tasks and follow-ups
- Maintain a clean list of open loops and outstanding decisions
- Prepare a simple daily/weekly founder briefing: top priorities, blockers, overdue items, key updates, and anything needing the founder's attention
- Continuously reduce noise and improve organization as the company grows
Skills
- • Extremely organized and very proactive
- • Comfortable chasing people for updates
- • Great at turning messy information into simple systems
- • Strong written communication
- • Understands priorities instead of treating every task equally
- • Comfortable working across multiple companies/projects at once
- • Detail-oriented without becoming bureaucratic
- • Able to work independently and directly with a fast-moving founder
- You don't need to be a world-class ClickUp or Notion architect — specialists handle advanced builds
- Remote, contract (3–6 months to start), with the goal of a long-term partner as the portfolio scales
- EA to a founder/CEO, Founder's Associate, Chief of Staff Assistant, Operations Coordinator, Project Manager, or startup/agency operations
- Experience supporting an entrepreneur or fast-growing online business is a major plus
- Strong experience with several of these preferred: ClickUp, Slack, Notion, Google Calendar, Google Drive, Google Docs/Sheets, Loom, WhatsApp
Benefits
- Fully remote
- Contract for 3–6 months to start, with the goal of a long-term partnership as the portfolio scales
Company Overview