Note: The job is a remote job and is open to candidates in USA. The Universities of Wisconsin is seeking a Financial Specialist III for the Division of Facilities Planning & Management at UW-Madison. This role involves tackling complex financial challenges, interpreting financial information, and providing excellent customer service to stakeholders.
Responsibilities
- Prepare and initiate accounting journals
- Prepare and send customer statements and reports
- Prepare and post multiple accounts receivable/billing files
- Prepare and submit supplier invoice payment files (EIB) and customer invoice inbound payment files
- Audit accounts payable invoices
- Maintain and update customer billing information
- Set up, maintain, and report on insurance claims in the ancillary system
- Setup, maintain account details, investigate variances, and process bills for utilities
- Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
- Answers complex fiscal questions and provides information based on set materials and standards to various audiences
- Reviews transaction processing internal controls and recommends policies and procedures
- Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
- May train staff on financial processes and best practices
- Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
- Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
- Reallocates expenses to appropriate funding strings
Skills
- A minimum of two (2) years' of experience in accounting, finance, or a related field
- Experience establishing and maintaining working relationships with individuals at all organizational levels
- Excellent interpersonal skills, including listening, written, and oral communication skills
- Working knowledge of Generally Accepted Accounting Principles (GAAP)
- Ability to prepare financial reports and spreadsheets
- Proficiency with Microsoft Excel, Microsoft Word, database systems, financial accounting systems, and various database query tools
- Strong mathematical ability and strong attention to detail to ensure accuracy in data entry and in reconciliation of various accounting figures
- Strong organizational skills
- Strong critical thinking and problem-solving skills
- Ability to prioritize and effectively manage multiple projects under competing deadlines
- Ability and willingness to adapt to change
- Required Minimum Associate's Degree; focus in business, finance, accounting, or a closely related field required
- Prior Higher Education experience
- Prior Governmental experience
- Experience with financial software packages (e.g., PeopleSoft, Workday)
- Experience with AssetWorks
Benefits
- Comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund
- Remote work requires an approved flexible work arrangement (FWA), which is reviewed and approved annually
- A FWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer
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