Note: The job is a remote job and is open to candidates in USA. J29, Inc. is an employee-centered healthcare management consulting company specializing in medical claims, records, disputes, and audits while supporting health and human service programs. The Finance & Payroll Coordinator supports accounts receivable, accounts payable, payroll processing, expense reporting, reconciliations, financial reporting, and compliance activities using Deltek Costpoint and BambooHR.
Responsibilities
- Prepare and process invoices for Time & Materials (T&M) and Firm Fixed Price (FFP) contracts on a bi-monthly or monthly basis, ensuring complete accuracy and quality
- Collaborate with internal stakeholders at all levels to ensure that invoices are approved and sent with high customer service
- Monitor, track, and report on receivables and trended income to Controller
- Handle intake, review, collaboration internally, and processing of vendor invoices from contract, services, and corporate vendors
- Collaborate with stakeholders at all levels, including the assigned approvers, to ensure that vendors are submitting proper invoices with no quality issues
- Ensure accuracy and compliance with company policies and contractual requirements
- Assist with vendor inquiries and resolve discrepancies promptly, with high customer service
- Participate in payroll training to transition payroll tasks to this position, with payroll for approximately 300 employees across multiple states using BambooHR
- Support timesheet reconciliation, labor corrections, and period close out with proper timesheet approvals, at the end of each period, to ensure accurate payroll data transfer
- Additional payroll tasks include; tax filling, 401(k) posting, labor posting, HSA postings, labor distribution and reconciliation posting, deduction set-up, registering for new payroll tax IDs, posting PTO and state required sick leave on a semi-monthly basis, completing TPA and access levels for each state, updating state unemployment rates in the HRIS system, and more
- Review and process expense reports and employee reimbursements in compliance with DCAA & FAR requirements
- Collect receipts and code Corporate Credit card transactions
- Enter banking transactions, sweeps, fees, interest, and reconcile to statement
- Provide timely financial reports to stakeholders and assist with audit preparation, as requested
- Support compliance with government contracting standards and DCAA requirements as needed
- Provide administration of team’s Jira environment, as quality control (QC) is needed
Skills
- Hands-on experience with Deltek Costpoint for AP, AR, and/or project billing required
- 2+ years of experience holding responsibility for processing Accounts Receivable, Accounts Payable, or both
- Comfortability working in Atlassian Jira ticketing system for accounting and financial ticket assignment
- Experience processing payroll and exposure to multi-state payroll compliance
- Proficiency and comfortability working in Microsoft Office 365 (O365) applications, such as Teams, SharePoint, OneDrive, Excel, Word, and PowerPoint
- Experience working in an environment with tight and firm deadlines, with little-to-no micromanagement in the position
- Ability to maintain confidentiality of sensitive financial and payroll data throughout employment with J29
- 3+ years of experience in an Accounting or Finance role, preferably supporting a government contractor
- Knowledge of government contracting, FAR, and Cost Accounting Standards is preferred
- Familiarity with DCAA compliance is a plus
- Payroll certification (FPC or CPP) is a plus
- Preferred: Associate or Bachelor's degree in Accounting, Finance, Business, or a related field or equivalent hands-on experience
- Preferred: Payroll certification (FPC/CPP) or relevant Deltek Costpoint training
Benefits
- Remote work, with preference given to candidates based in Eastern or Central Time Zones
- 401(k) posting
- HSA postings
- Employee reimbursements
Company Overview