Note: The job is a remote job and is open to candidates in USA. The Outreach Team is the national engine of campaigners and organizers powering the progressive movement. The Finance & Operations Administrator will assist the finance and operations department to ensure smooth financial processes and compliance, supporting the project teams with necessary tools and troubleshooting issues.
Responsibilities
- Assist the finance team with tasks in the month-close process and update tracking
- Develop new processes and tracking tools for both finance and operations to keep things organized as the organization grows
- Identify potential roadblocks in our daily operations and propose practical solutions to leadership before they escalate
- Conduct employment law and HR compliance research as needed
- Supporting the compliance team in the office lease review process
- Provide general, day-to-day administrative support across both departments to ensure project teams have what they need to launch and operate
Skills
- Excellent attention to detail. You catch errors before they become problems and ensure all financial records are accurate and complete
- Proactive problem solver. You spot potential roadblocks before they happen and come to the table with proposed solutions, rather than waiting for your manager to find and fix the issue
- Strong organizational skills. You can manage multiple deadlines, track outstanding items, and follow up consistently
- Process-oriented. You can look at a messy system and build a tracking spreadsheet or process to fix it
- Strong organizational skills. You can manage multiple deadlines, track outstanding items, and follow up consistently with staff and vendors
- Highly reliable and trustworthy. You handle sensitive financial and legal information with discretion and maintain confidentiality
- Effective communicator. You can write clear, professional emails to staff, leadership, and vendors, and know when to escalate issues appropriately
- Tech savvy. You can learn new financial software systems quickly and troubleshoot basic technical issues
- Customer service oriented. You respond helpfully and professionally to questions from staff about financial processes and can clearly explain procedures
- Effective remote worker. You can manage your workload independently and meet deadlines without in-person supervision
- Willingness to work flexible hours when necessary. Some flexibility during campaign cycles and month-end close periods is required
- Proficiency in QuickBooks Online or similar accounting software. You understand how to manage accounts payable, accounts receivable, bank reconciliations, and project tracking
- 1-2 years of experience in bookkeeping, accounting, or finance administration
- Experience with Zoho Expense or similar expense management platforms
- Experience supporting nonprofit or political campaign organizations
- Knowledge of basic accounting principles and month-end close processes
- Experience with Google Workspace (Sheets, Docs, Drive)
Benefits
- Paid sick leave
- Health insurance for full-time positions
- Hands on training
- Opportunities for advancement
Company Overview