Note: The job is a remote job and is open to candidates in USA. Bodycote is the world’s largest provider of thermal processing services, employing skilled professionals globally. The Export Control/Compliance Administrator is responsible for supporting the organization’s export compliance program and ensuring adherence to applicable export control regulations while coordinating with various internal and external stakeholders.
Responsibilities
- Support and administer the company's export compliance program in accordance with ITAR, EAR, and other applicable export control regulations
- Maintain export compliance records, licenses, agreements, registrations, certifications, and related documentation
- Review customer, supplier, and government questionnaires related to export controls and coordinate responses with appropriate internal stakeholders
- Serve as the primary point of contact for routine export compliance inquiries and direct technical, cybersecurity, or systems compliance questions to the appropriate subject matter experts
- Assist with export classifications, licensing activities, and recordkeeping requirements under the direction of management and designated compliance personnel
- Monitor regulatory changes affecting export compliance and assist in updating policies, procedures, and internal guidance documents
- Coordinate employee export compliance awareness and training activities
- Support internal reviews and audits of export compliance processes and documentation
- Maintain registrations and certifications including, but not limited to, DDTC registrations, SAM registrations, CAGE and UEI records, Joint Certification Program (JCP) registrations, and Canadian Controlled Goods filings, and track Federal Firearms Licenses (FFL) and other regulatory registrations as applicable
- Administer and maintain compliance-related databases, tracking systems, and filing systems
- Coordinate with Human Resources regarding procedures related to foreign national employees, temporary workers, visa documentation, and export-control considerations
- Maintain supplier compliance surveys and certifications related to customer and regulatory requirements, including human trafficking, anti-bribery, conflict minerals, and similar compliance obligations
- Review and maintain Powers of Attorney, customs-related authorizations, and applicable expiration tracking
- Assist in documenting, investigating, and coordinating potential export compliance issues, corrective actions, and voluntary disclosures when required
- Collaborate with Operations, Sales, Procurement, Human Resources, Legal, and other departments to support export compliance activities
- Coordinate with government agencies, customers, suppliers, and external auditors regarding export compliance matters
- Perform other duties as assigned
Skills
- This position must satisfy ITAR compliance requirements; therefore, candidates must be U.S. Citizens or Permanent Resident Card Holders
- Three (3) or more years of experience supporting export compliance, trade compliance, contracts administration, government contracting administration, or a related business function
- Working knowledge of ITAR, EAR, export licensing processes, and export-controlled information handling requirements
- Experience completing customer questionnaires, maintaining regulatory registrations, and managing compliance documentation
- Strong organizational and administrative skills with attention to detail
- Ability to interpret regulations and apply requirements to routine business activities
- Excellent written and verbal communication skills
- Ability to coordinate activities across multiple departments and stakeholders
- Proficiency with Microsoft Office and electronic document management systems
- Ability to manage multiple projects, deadlines, and compliance reporting requirements
- Ability to maintain confidential and sensitive information
- Ability to recognize when specialized legal, cybersecurity, information technology, or regulatory expertise is required and appropriately escalate matters to designated subject matter experts
- Bachelor's degree in business administration, International Business, Legal Studies, Supply Chain, or a related field preferred
- Experience working within a manufacturing, aerospace, defense, or government contracting environment preferred
- Certification in export compliance (e.g., CECP) is preferred but not required
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