FreedUp is excited to announce an opening for a Remote Executive Assistant to join our team. In this role, you will be a vital part of our EA team, placed as the dedicated right hand to a Partner at one of our client companies, a growing professional services firm. You'll help them reclaim time and bring order to communications, inbox management, scheduling, and internal operations. You'll work closely with them to build trust and rhythm, eventually taking full ownership of recurring processes like partner communications, calendar/time tracking coordination, and ClickUp-based project support. This is an excellent opportunity for someone who is detail-oriented, discreet, comfortable synthesizing information into clear written summaries, and excited to become a true extension of an executive's day-to-day.
In this role, we are seeking an EA- Bookkeeper, who will oversee invoicing, billing, handle accounts payable and receivable while providing consistent financial reporting. The ideal candidate is proficient in using financial tools like QuickBooks and can ensure the accuracy and efficiency of our financial operations. This role is perfect for someone who enjoys working with numbers and has a keen eye for detail.
Location: Fully Remote
Job Type: Full-Time
Salary: $1,000 - $1,600 per month
Requirements
- 3+ years of experience as an Executive Assistant or in a similar administrative/operations support role.
- Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution.
- Strong discretion and judgment when handling sensitive or confidential business and personnel information.
- Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners.
- Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures.
- Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions).
- Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms.
- Comfort working in Slack as a primary communication tool, largely within the client's public channels.
- Highly organized, proactive, and self-motivated, capable of working independently in a remote environment.
- Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders.
Key Responsibilities
- Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team.
- Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free.
- Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl.
- Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team.
- General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed.
- QuickBooks Management: Utilize QuickBooks for bookkeeping, including entering transactions, reconciling bank statements, and generating financial reports.
- Billing Support: Assist with the preparation and processing of client invoices, ensuring timely and accurate billing.
- Accounting: Manage and maintain accurate financial records, including general ledger entries, accounts payable and receivable, and financial reporting.
- Financial Reporting: Provide insights and recommendations based on financial data to help improve the company's financial health.
- Compliance: Ensure that all financial processes comply with relevant regulations and company policies.
- Collaboration: Work closely with other departments to support financial operations and provide necessary reports.
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
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