Note: The job is a remote job and is open to candidates in USA. ARETUM is a government contracting company specializing in technology-enabled mission support services for Federal clients, including the Cybersecurity and Infrastructure Security Agency within the Department of Homeland Security. The Executive Administrator provides high-level administrative support to senior executives and supports the smooth operation of CISA through research, records management, scheduling, travel coordination, meeting support, and administrative compliance.
Responsibilities
- Experience conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Experience providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance
- Experience providing subject matter expertise in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance
- Experience coordinating and preparing travel arrangements, authorization, and vouchers on behalf of Government staff through the CISA travel system
- Experience writing and editing memos, developing spreadsheets, files, and copy documents
- Experience coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for CSD staff
- Experience coordinating media appearances/interviews and congressional meetings/briefings in accordance with DHS and CISA policies and procedures
- Experience providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations
Skills
- Must have over 10 years of experience with all the above requirements
- Possess excellent strong analytical, written and verbal communication skills
- Ability to Obtain/Maintain DHS Suitability
- Experience conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- Experience providing internal guidance and coordination regarding administrative functions, management controls, metrics collection, standard operating procedures (SOPs), and general administrative compliance
- Experience providing subject matter expertise in office administration, records management, knowledge management, task allotment and tracking, quality control and assurance
- Experience coordinating and preparing travel arrangements, authorization, and vouchers on behalf of Government staff through the CISA travel system
- Experience writing and editing memos, developing spreadsheets, files, and copy documents
- Experience coordinating and scheduling internal and external meetings, organizing, and maintaining calendars (to include priority management of request) for CSD staff
- Experience coordinating media appearances/interviews and congressional meetings/briefings in accordance with DHS and CISA policies and procedures
- Experience providing logistics support for on-site events such as coordinating teleconferences, video teleconferences, meeting registration, and room reservations
- Master's degree
- Preference for recent and similar DHS experience
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- Family Leave (Maternity, Paternity)
- Short Term & Long-Term Disability
- Training & Development
- Remote work arrangement
Company Overview