Note: The job is a remote job and is open to candidates in USA. Microsoft is a global enterprise technology company seeking an Executive Administrative Assistant to provide high-level administrative support to three Vice Presidents in its global enterprise sales organization. The role manages executive calendars, travel, expenses, meetings, events, logistics, confidential information, and operational coordination across multiple time zones.
Responsibilities
- Manage complex calendars for three Sales Vice Presidents, including scheduling across multiple time zones with precision and efficiency
- Arrange detailed domestic and international travel plans, including itineraries, agendas, and all associated logistics
- Process and manage expense reports accurately and in a timely manner on behalf of supported executives
- Anticipate executive needs proactively and implement solutions to time-sensitive issues with excellent judgment
- Operationalize rhythm-of-business meeting cadences including Town Halls, Quarterly Business Reviews, and Manager Meetings
- Schedule and coordinate cross-functional meetings to drive collaboration both internally and externally
- Partner with organizational stakeholders to execute logistics and coordination for virtual and in-person offsite meetings
- Manage meeting agendas, notes, minutes, presentations, and follow-up action items
- Support team morale initiatives and coordinate related activities
- Handle confidential information with the utmost professionalism and discretion
- Manage logistical and operational needs to enable seamless activity across business units
Skills
- 5+ years of administrative, business support, or customer service experience supporting executive or upper-level management
- 5+ years of international travel coordination experience
- 5+ years of event coordination experience
- Experience with Microsoft or GitHub executive administrative support is a significant advantage
- Demonstrated experience working within a global business environment across multiple time zones
- Demonstrated track record of longevity and consistency in previous roles
- Proficiency in M365 tools including Outlook, Word, PowerPoint, Excel, Microsoft Teams, and Slack
- Strong international and domestic travel coordination and logistics management
- Event and meeting coordination, including large-scale virtual and in-person gatherings
- Exceptional written and verbal communication skills
- Ability to manage competing priorities and make sound decisions in a fast-paced, rapidly changing environment
- Strong organizational skills with acute attention to detail
- Confidence in leading meetings and managing projects involving senior-level personnel
- Demonstrated ability to handle sensitive and confidential information with discretion
- Scheduling expertise across multiple time zones, particularly US Central and Eastern Time Zones
- Resourceful problem-solving approach with the ability to operate independently
- Prior experience supporting executives within a global enterprise sales or revenue organization strongly preferred
Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave)
Company Overview