About the Role
Our client, a leading national provider of virtual and hybrid event catering solutions, is seeking a dedicated Remote Event Logistics Coordinator. This role is fully remote and will be responsible for the meticulous planning and coordination of all logistical aspects for catered events across various locations. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage complex schedules and vendor communications from a distance. You will play a crucial role in ensuring seamless execution of our catering services nationwide, acting as the central hub for event logistics.
Key Responsibilities Coordinate and manage all logistical elements for virtual and hybrid catering events, ensuring timely and accurate execution. Serve as the primary point of contact for clients regarding event logistics, providing clear and consistent communication. Liaise effectively with third-party vendors, including caterers, delivery services, and event staff, to confirm arrangements and details. Develop and maintain detailed event schedules, timelines, and BEOs (Banquet Event Orders) for each catered event. Manage inventory tracking and procurement of necessary supplies for events, coordinating deliveries to appropriate locations. Troubleshoot and resolve logistical challenges proactively and efficiently in a remote setting. Maintain accurate and organized digital records of all event details, vendor communications, and confirmations. Assist in developing and refining operational processes for remote event logistics. Ensure compliance with company standards and client-specific requirements for all events. Collaborate with internal teams (sales, culinary, client relations) to ensure a unified approach to event delivery. Monitor delivery statuses and communicate updates to relevant stakeholders. Process vendor invoices and ensure timely payment. Requirements Bachelor's degree in Hospitality Management, Business Administration, Logistics, or a related field, or equivalent relevant experience. Minimum of 3 years of experience in event coordination, logistics management, or operations, preferably within the catering or events industry. Proven ability to manage multiple projects simultaneously in a remote work environment. Exceptional organizational, time-management, and prioritization skills. Excellent written and verbal communication skills, with a strong emphasis on clear and concise communication. Proficiency with cloud-based collaboration tools (e.g., Google Workspace, Microsoft 365), project management software, and communication platforms (e.g., Slack, Zoom). Detail-oriented with a commitment to accuracy and thoroughness. Self-motivated, proactive, and able to work independently with minimal supervision. Ability to adapt to changing priorities and handle a fast-paced workload. Experience working with national vendors or in a multi-location operational setting is a plus. Must have a reliable internet connection and a dedicated home office space. Benefits
Our client offers a competitive salary, comprehensive health, dental, and vision insurance, paid time off, and opportunities for professional growth. As a fully remote position, this role offers significant flexibility and the ability to work from anywhere within the US. Join a forward-thinking company that is revolutionizing the catering industry.