[Remote] Event Coordinator, Reinsurance

Note: The job is a remote job and is open to candidates in USA. Aon is a professional services company focused on helping clients and colleagues make better decisions. The Event Coordinator, Reinsurance supports the planning and execution of corporate meetings, conferences, client events, and leadership programs across North America by coordinating registration, travel, vendors, budgets, event technology, logistics, and on-site execution. Responsibilities • Support multiple events simultaneously under the direction of Event Manager and Senior Event Manager • Coordinate attendee registration and event communications through platforms such as Cvent and Eloqua • Manage attendee lists, registration reportsing, rooming lists, dietary requirements, and travel logistics • Coordinate hotel reservations and oversee room block management • Arrange airfare, ground transportation, and accommodation for speakers, sponsors, and VIP guests • Research and recommend venues, restaurants, offsite activities, transportation providers, and other event suppliers • Assist with contract administration and vendor documentation • Support event budgeting by tracking invoices, purchase orders, expenses, and reconciliation activities • Coordinate event materials, gifts, name badges, signage, and shipping logistics • Assist with mobile app content, registration websites, email communications, and attendee-facing materials • Support audio visual, production, and meeting room logistics planning • Prepare Act on run-of-show documents, staffing schedules, attendee lists, and operational checklists • Provide on-site event support, including registration desk management, speaker assistance, room set-up oversight, pre and post-event set-up and attendee experience support • Manage post-event follow-up activities including vendor invoice processing, distribution of surveys and registration list close-outreporting, surveys, and administrative closeout tasks • Maintain accurate records and documentation in accordance with company policies and event governance requirements Skills • 3+ years of experience in event planning, hospitality, meeting management, travel, marketing, or a related field • Strong organizational and project coordination skills • Excellent written and verbal communication skills • Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Teams • Interest in AI-based technologies • Ability to manage multiple priorities and deadlines simultaneously • Strong attention to detail and customer-service mindset • Comfort working with event logistics, attendee management, travel coordination, and reporting • Ability to work collaboratively across teams and support senior stakeholders • Experience working with event management platforms such as Cvent preferred • Experience in professional services, financial services, hospitality, or corporate events preferred Benefits • This position is eligible to participate in one of Aon’s annual incentive plans to receive an annual discretionary bonus in addition to base salary. • A 401(k) savings plan with employer contributions • An employee stock purchase plan • Consideration for long-term incentive awards at Aon’s discretion • Medical, dental and vision insurance • Various types of leaves of absence • Paid time off, including 12 paid holidays throughout the calendar year • 15 days of paid vacation per year • Paid sick leave as provided under state and local paid sick leave laws • Short-term disability and optional long-term disability • Health savings account • Health care and dependent care reimbursement accounts • Employee and dependent life insurance and supplemental life and AD&D insurance • Optional personal insurance policies • Adoption assistance • Tuition assistance • Commuter benefits • An employee assistance program that includes free counseling sessions • Remote, U.S.-based role Company Overview • Aon is a global provider of risk management, insurance and reinsurance brokerage, human resources solutions, and outsourcing services. It was founded in 1979, and is headquartered in London, England, GBR, with a workforce of 10001+ employees. Its website is http://www.aon.com.