Note: The job is a remote job and is open to candidates in USA. CMEsquared provides continuing medical education in dermatology and related fields. The Educational Program & Partnerships Coordinator coordinates CME activity delivery, partner relationships, compliance, and grant development support.
Responsibilities
- Work with team to meet requirements of different grants and supporter needs
- Ensure the overall delivery and implementation of CME activities to the highest quality, in line with the grant requirements, ACCME standards, and the allocated budget
- Input detailed project-related tasks and deadlines into project management platform, assist in tracking deadlines
- Collaborate cross-functionally with engagement team, ensuring their process remains on track for all CME-related efforts
- Facilitate efforts for upcoming conferences – printed and digital handouts, CMEsquared booth, digital blades, delivery of presentation slides
- Interface with external contractors to execute various tasks
- Preparation for kick-off calls and other meetings
- Organize and update CRM, SharePoint files
- Review various documents, engagement efforts, CME activities prior to launch
- Coordinate details for faculty including scheduling meetings, sending contracts, facilitating payments and reimbursements, booking travel, registering for conferences
- Collecting, documenting, organizing, and cataloguing for Program and Activity Reporting System (PARS)
- Assist in the grant reconciliation process, by providing required project deliverables: outcomes reports, participant metrics, and program materials
- Employ strategic, compliant use of AI tools to maximize productivity and efficiency
- Manage relationships with educational partners, including contract development, invoicing, and payment tracking
- Conduct outreach to medical societies across dermatology and adjacent therapeutic areas — including rheumatology, pediatrics, and gastroenterology — to expand the organization's network and broaden its footprint into new specialties
- Research and estimate costs for stand-alone programs and develop preliminary budgets gathering data such as audio-visual costs, food and beverage, room rental, accreditation costs, etc
- Maintain accurate and up-to-date CRM records in Salesforce for each society and contact
- Facilitate the intake of program concepts and ideation to input into Salesforce, ensuring a seamless handoff from the business development team to the medical writing team
- Maintain communication with the supporters on any activity updates, supporter status reports
- Support VP of educational development in other funder-related tasks
Skills
- Self-motivated, fast learner who is ready to hit the ground running
- Organized, proactive, and detail oriented
- Problem solver with an elevated level of curiosity and who is an independent thinker
- Good listener and maintains accountability for their actions
- Ability to work independently and under tight timelines
- Strong written and verbal communication skills
- Continuous improvement mindset
- Active coordination with the foundational elements of a good team player: humble, collaborative, can-do attitude, etc
- 4-year degree from an accredited institution
- 1+ years of work experience in continuing medical education
- Familiarity with CME/CE standards and processes
- Excellent verbal and written communications skills
- Superior organizational and time-management skills with a detail-oriented mindset
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and any project management software
- Experience in partnership development and project coordination preferred
- Other software platforms highly preferred: Salesforce, Monday.com, Claude (or other AI), HubSpot, Slack, Google Workspace, SharePoint
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