Open to candidates in: AZ, CO, FL, ID, NH, NV, OH, OR, PA, TN, TX, and WA.
About Soundview Medical Supply
We are an established, rapidly growing nationwide DME supplier with our corporate office based in Seattle. We are currently looking for a full-time Customer Service Representative to add to our growing team. This is a remote position, but if hired, you will need to conform to the working hours of 8:00 AM – 5:00 PM Pacific Time.
Our employees are friendly, talented, and system-oriented. The company is very team-driven with an emphasis on collaboration. We offer a friendly, caring work atmosphere, generous paid vacation policies, and competitive benefits. Check us out at www.soundviewmed.com.
About the Role
This isn't a basic, script-reading call center job—and it's not a back-office insurance desk, either.
Our Customer Service Representatives drive the core of our business: order processing, drop-shipping, and customer account support. You will manage order lifecycles from submission to delivery, navigate basic insurance/Medicare guidelines, resolve account issues, and build lasting relationships with the clients and patients you support.
What You’ll Do
Process + Drop-Ship Orders: Accurately enter, track, and manage product orders, changes, drop-shipments, and returns.
Account + Client Relations: Serve as a primary point of contact—handling 50–60 daily touches (inbound/outbound) to answer product questions, solve delivery issues, and build strong partner relationships.
Insurance + Compliance Awareness: Apply working knowledge of Medicare and Medicaid guidelines to ensure orders are compliant and coordinate with our billing team to resolve paperwork or dispute items.
Track Deliveries: Monitor production schedules, update customer files, and expedite priority drop-shipments to ensure patients get critical medical supplies on time.
Cross-Team Collaboration: Partner closely with Sales and Billing to keep accounts running smoothly and maintain detailed, accurate documentation.
What We’re Looking For
Availability: Must be able to work 8:00 AM – 5:00 PM PST.
Experience: At least 3 years of elevated customer service, order entry, or client support experience.
Industry Experience: Direct experience in Durable Medical Equipment (DME) or drop-shipping is a massive plus.
Insurance Understanding: Familiarity with basic medical insurance or Medicare/Medicaid documentation rules is highly preferred.
Tech Skills: Brightree experience is highly preferred; solid command of Microsoft Office, spreadsheets, and web-based tools is required.
The Person: Detail-obsessed, dependable, and adaptable. You know how to juggle moving parts and navigate systems without getting flustered.
Education: High School Diploma or equivalent.
High school diploma or equivalent; 3+ years customer service or order entry experience; Microsoft Office and web-based tools; ability to work 8am-5pm PST; DME or drop-shipping experience preferred.
Key Responsibilities
- processing orders
- managing accounts
- tracking deliveries
Skills & Tools
Microsoft Office, Brightree
Job Details
- Category: Customer Service
- Seniority: Mid Level
- Commitment: Full Time
- Workplace: Remote — Arizona or Colorado or Florida or Idaho or New Hampshire or Nevada or Ohio or Oregon or Pennsylvania or Tennessee or Texas or Washington
- Languages: English
Benefits
- Generous paid time off
About Soundview Medical Supply
A leading provider of medical supplies for adult family homes, assisted living facilities, and long-term care environments. — Industry: Healthcare