Why nexawork?
nexawork is a forward‑thinking leader in facility operations and technology‑enabled maintenance solutions. Our mission is to empower organizations with seamless, data‑driven workflows that keep critical infrastructure running safely and efficiently. With a global footprint and a culture built on innovation, collaboration, and flexibility, we provide our employees with the tools, training, and autonomy they need to thrive in a rapidly evolving industry.
Position Overview
nexawork is seeking a highly organized, detail‑oriented Remote Data Entry Coordinator to become the backbone of our facility maintenance scheduling and reporting engine. This fully remote, work‑from‑home role blends administrative precision with analytical insight, ensuring that maintenance work orders are captured accurately, reported transparently, and acted upon promptly. You will serve as the critical liaison between our client’s maintenance teams, internal operations, and external service providers, guaranteeing that every piece of data contributes to smoother, safer, and more cost‑effective facility management.
Key Responsibilities
- Data Capture & Entry: Input daily maintenance schedules, equipment inventories, and task lists into nexawork’s Facility Maintenance Management System (FMMS) with zero‑error tolerance.
- Report Generation: Produce weekly, monthly, and ad‑hoc reports that summarize work‑order utilization, compliance metrics, and vendor performance for senior leadership.
- Document Management: Maintain a centralized repository of compliance documents, vendor qualifications, audit trails, and project close‑out files on SharePoint, ensuring version control and easy retrieval.
- Audit & Quality Assurance: Conduct regular audits of work orders, training records, and equipment logs to verify accuracy, completeness, and regulatory compliance.
- Stakeholder Communication: Relay critical insights and data trends to Customer Facility Operations, maintenance supervisors, and external service providers, facilitating rapid issue resolution.
- Scheduling Coordination: Collaborate with facility teams to schedule preventive maintenance, emergency repairs, and system upgrades, generating work orders that align with operational priorities.
- Metrics & KPI Tracking: Track key performance indicators such as mean time to repair (MTTR), work‑order backlog, and equipment downtime, presenting findings in clear visual formats.
- Continuous Improvement: Identify bottlenecks in data flow, propose process enhancements, and partner with IT to implement automation where feasible.
- Travel & Training: Participate in up to 10% travel for on‑site training sessions, system rollouts, or client visits, ensuring you stay current with industry best practices.
Essential Qualifications
- High School Diploma or GED equivalent; additional college coursework in Business Administration, Information Systems, or a related field is a strong plus.
- Minimum of 1 year of experience in a data‑intensive, fast‑paced environment such as facilities management, logistics, or technical support.
- Demonstrated proficiency with the Microsoft Office Suite—especially Excel (pivot tables, VLOOKUP, data validation) and Outlook.
- Familiarity with SharePoint or similar document‑management platforms; training will be provided for nexawork‑specific configurations.
- Exceptional written and verbal communication skills, with the ability to translate technical data into understandable business insights.
- Self‑starter mindset: capable of working independently while remaining reachable during core business hours for collaboration.
- Strong attention to detail and a commitment to data integrity.
Preferred Qualifications & Skills
- Experience with facility maintenance software (e.g., FMMS, CMMS) or enterprise resource planning (ERP) tools.
- Background in building systems, HVAC, electrical, or mechanical maintenance practices.
- Report‑writing expertise using Power BI, Tableau, or advanced Excel dashboards.
- Knowledge of regulatory standards such as OSHA, ISO 45001, or local building codes.
- Previous remote work experience with a proven track record of meeting deadlines without direct supervision.
- Certification in data management, such as Microsoft Office Specialist (MOS) or Certified Records Manager (CRM).
Core Competencies for Success
- Analytical Thinking: Ability to sift through large data sets, spot trends, and recommend actionable improvements.
- Organizational Mastery: Juggle multiple work orders, reporting cycles, and document repositories without missing a beat.
- Customer‑Centric Mindset: Anticipate the needs of maintenance crews and facility managers, delivering information before it’s requested.
- Tech‑Savvy Adaptability: Quickly learn new software modules, automation tools, and digital collaboration platforms.
- Professional Integrity: Uphold confidentiality and data security standards, especially when handling sensitive operational information.
Career Growth & Learning Opportunities
nexawork invests heavily in employee development. As a Remote Data Entry Coordinator, you will have access to:
- Structured onboarding that includes certifications in FMMS and SharePoint administration.
- Quarterly skill‑enhancement workshops covering advanced Excel, data visualization, and process automation.
- Mentorship programs pairing you with senior analysts and operations managers to broaden your strategic perspective.
- Clear career pathways toward roles such as Facility Data Analyst, Operations Coordinator, or Maintenance Program Manager.
- Eligibility for internal mobility, allowing you to transition into other nexawork business units—technology, client services, or project management—based on your interests and performance.
Compensation, Perks & Benefits
While specific salary figures are tailored to experience, nexawork offers a competitive compensation package that includes:
- Base salary aligned with market benchmarks for remote data‑entry professionals.
- Performance‑based bonuses tied to accuracy, timeliness, and process‑improvement milestones.
- Comprehensive health, dental, and vision coverage for you and eligible dependents.
- Retirement savings plan with company matching contributions.
- Generous paid time off (PTO) and flexible holiday scheduling.
- Home‑office stipend to support ergonomic furniture, high‑speed internet, and productivity tools.
- Access to a virtual wellness platform offering mental‑health resources, fitness classes, and nutrition coaching.
- Employee assistance program (EAP) for personal and professional challenges.
Work Environment & Culture at nexawork
Our remote workforce thrives on a culture of trust, transparency, and continuous improvement. Key cultural pillars include:
- Flexibility: Choose your optimal work hours within a defined core window, allowing you to balance personal commitments and professional responsibilities.
- Collaboration: Regular virtual stand‑ups, cross‑functional brainstorming sessions, and digital “water‑cooler” spaces keep teams connected.
- Innovation: Employees are encouraged to submit ideas for automation, workflow enhancements, and new service offerings through our internal innovation portal.
- Diversity & Inclusion: nexawork is committed to building a workforce that reflects the communities we serve, with active employee resource groups (ERGs) and inclusive hiring practices.
- Community Impact: Volunteer days, charitable matching, and sustainability initiatives empower staff to give back.
Application Process
Ready to become a pivotal part of nexawork’s remote operations team? Follow these steps:
- Submit your updated resume and a concise cover letter highlighting your data‑entry experience and why remote work excites you.
- Complete a short online assessment that evaluates your Excel proficiency and attention to detail.
- Participate in a virtual interview with the hiring manager and a senior operations analyst.
- Receive a personalized offer package and begin your onboarding journey.
Take the Next Step
If you are a meticulous, tech‑savvy professional who thrives in a remote setting and wants to make a tangible impact on facility performance worldwide, nexawork wants to hear from you. Apply today and start a rewarding career where your precision and initiative drive real‑world results.
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