Note: The job is a remote job and is open to candidates in USA. Calista Brice LLC is a company committed to providing a supportive work environment and impactful work in environmental services. The Contract Administrator II will assist in the administration of contracts and subcontracts, prepare and review business contracts, and mitigate financial and safety risks while ensuring compliance with regulations.
Responsibilities
- Perform all duties in accordance with established operating procedures, standards of ethical conduct, laws and regulations pertaining to contracts and procurement
- Select and pre-qualify subcontracts/vendors based on their commitment to quality, on-time delivery, current market conditions, and results obtainable by negotiation and past performance
- Perform pre-qualification of identified vendors and subcontractors in accordance with Company requirements pertaining to Environmental, Health and Safety (EHS) and financial
- Prepare front-end documents for bid package and coordinate technical documents from project management to solicit proposals from qualified vendors and subcontractors
- Assist in with negotiation of contract and subcontract terms and conditions including estimated cost/price, delivery, quality and performance requirements
- Ensure compliance with terms and conditions, including scope of work, price, schedule, and quality from pre-solicitation to award
- Perform contract and subcontract closeouts in strict accordance with company policy and federal regulations. Resolve outstanding liabilities, final billings
- Prepare, issue and maintain responsibility for the Purchase Orders for materials
- Resolve discrepancies and invoice problems
- Administer contracts, subcontracts, and other contractual agreements, including teaming agreements, non-disclosure agreements and memorandum of understanding
- Review contracts/subcontract/Purchase Order modifications or change orders and respond to all formal inquiries and issues
- Maintain close contact with clients, subcontractors and vendors by correspondence, telephone, and other forms of communication
- Manage designated contractors, subcontractors, suppliers and vendor base by consolidating and replacing as required
- Independently support projects, solving complex project needs
- Comply with all Company policies, procedures, and programs
- Follow and comply with all safety, work rules, and regulation rules
- Work in a constant state of alertness and in a safe manner
- Assist in requesting new vendor information and updating W-9’s
- Assist in completing credit applications from new vendor
- Assist in completing vendor job information sheet
- Work in a constant state of alertness and in a safe manner
- Perform other duties as assigned
Skills
- BA/BS Degree and 3 years of task related experience or 7 years of direct, verified task-related experience in lieu of a degree
- Minimum of three to five progressively responsible legal/contract/purchasing experience including preparing solicitations, bids/proposal documents and negotiations required
- Ability to pass a drug and background screening with satisfactory results
- Intermediate to Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs
- Ability to enter data accurately into databases
- Ability to read and interpret documents such as proposals, scopes of work, pricing schedules, safety rules, operating and maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence
- Interpersonal skills to work effectively and cooperatively with all levels of management and staff
- Must be trustworthy – will handle confidential information routinely
- Must possess effective oral and written communication skills to clearly communicate information to others
- Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc
- Ability to follow a process
- Professional customer service skills, including active listening, prompt service and follow-up
- Strong problem-solving skills; ability to draw conclusions and make recommendations for problem resolution
- Ability to learn and understand corporate policies and procedures and how they relate to the company's goals
- Ability to perform basic mathematical computations
- High degree of self-motivation and the ability to work independently
- Ability to multi-task
- Highly Organized with exceptional attention to detail, maintaining accurate records and documentation within both departmental and companywide systems
- NCMA Certification preferred
- Experience working with Deltek/Costpoint preferred
- Working knowledge of corporate policies and procedures, commercial codes and applicable federal contract acquisition laws and regulations including FAR/DFAR regulations preferred
Benefits
- Competitive wages and bonus programs
- Annual performance reviews
- Mentorship Program
- Tuition reimbursement
- Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums
- FSA health care and/or dependent care/HSA with HDHP
- Dental and Vision Insurance
- Employee Assistance Program for you and your family
- Company paid Life Insurance, AD&D, LTD
- Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance
- Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
- 0-2 years 15 days
- 3-5 years 23 days
- 6-9 years 27 days
- 10-14 years 30 days
- 15-19 years 33 days
- 20 or more years 37.5 days
- 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
- 401(K) match at $0.50 on the dollar up to 6% of your contribution
Company Overview