Note: The job is a remote job and is open to candidates in USA. Hyve Group organizes B2B events and builds technology- and data-driven products that help industries connect, collaborate, and grow. The Content and Programming Coordinator will manage the administrative and logistical aspects of the speaker journey, including onboarding, communications, assets, schedules, travel, and event materials. The role also provides onsite production and general logistics support to ensure a seamless experience for speakers, sponsors, and attendees.
Responsibilities
- Coordinate speaker onboarding and collect required materials, including headshots, bios, company logos and session descriptions
- Manage speaker communications, including deadlines, reminders and follow-ups
- Add and organize speaker assets in SharePoint
- Create and maintain agenda and speaker pages
- Create and manage Speaker consent forms for event and podcast (via Adobe)
- Coordinate with the registration to register speakers and their support staff
- Work with the programming team to update the Speaker Booklet and Guidebook
- Maintain the online Speaker Resources page
- Collect and organize speaker presentations for internal review and production
- Compile and verify speaker and session information for use in marketing and communications
- Coordinate content preparation meetings and onboarding calls for speakers and stage hosts
- Manage the onsite hair and makeup schedule and send appointment invites to speakers
- Send out invitations to speaker and their teams confirming technical rehearsal slots
- Coordinate speaker travel as needed, including airfare, ground transportation and hotel accommodations
- Provide onsite production support by verifying room and stage setup, confirming the correct presentations are loaded, and ensuring speakers and stage hosts are present and prepared
- Pitching in as needed to help create a fantastic experience for speakers, sponsors and attendees, including support for general logistics activities
Skills
- Minimum 2-3 years of relevant professional experience
- Excellent written communication skills, with the ability to correspond professionally with senior-level executives and their teams
- Strong organizational skills and attention to detail
- Experience creating and managing spreadsheets and doing data merges
- Ability to solve problems quickly and exercise sound judgment while managing detailed logistical tasks
- Strong commitment to quality, accuracy and the speaker experience
- Self-motivated and able to manage multiple priorities in a fast-paced, deadline-driven environment
- Interest in marketing, adtech, martech and the creator economy
Benefits
- This position will be eligible for a competitive bonus
- Full medical, dental, vision package to fit your needs
- Retirement plan with company match (401K)
- Competitive vacation policy
- Remote work
Company Overview