Note: The job is a remote job and is open to candidates in USA. Temple University’s Council for European Studies (CES) supports multidisciplinary research and academic programming focused on Europe. The Conference Administrator supports the planning, promotion, execution, and closeout of CES’s annual conference, while also managing event logistics, budgets, communications, scheduling, and administrative activities.
Responsibilities
- Supporting the planning, dissemination, and execution of the annual conference each year
- Managing the conference from the earliest stages of planning through its delivery and conclusion, including creating digital assets to promote conference, managing the conference platform (currently OpenWater), overseeing registration, managing budgets, communicating with conference delegates, and helping to coordinate on the ground event planning, including catering, room booking, registration, conference communications, and other day-to-day tasks during the conference
- Coordinating event logistics, promoting events and news, correspondence, scheduling meetings, preparing budgetary reports; directing the work of student interns and volunteers
- Working directly with the Executive Director and closely with numerous CES committees, including the Executive Committee, conference committee, program committee, local organizing committee, and research networks
- Perform other duties related to the administration of the organization as assigned by the Executive Director to support the wellbeing of the organization
Skills
- Bachelor's Degree
- At least two (2) years of directly related administrative/event management experience
- Experience with Microsoft Office Suite (including OneDrive, SharePoint, Word, Excel, and PowerPoint)
- Experience with conference or event planning and management
- Customer service experience
- An equivalent combination of education and experience may be considered
- Must be able to work independently, prioritize and organize work
- Must have the ability to meet simultaneous deadlines, handle confidential materials, manage time effectively and use good judgment
- Working knowledge of all applicable computer software, and management skills (including planning, negotiation, and communication skills)
- Ability to frequently interact with students, faculty, administrators and staff in a fast-pasted environment
- Excellent written, oral, and interpersonal skills along with the ability to effectively communicate with students, faculty, administrators and staff
- Excellent customer service orientation and organizational skills with attention to detail
- Must have the ability to make independent decisions at times when collaboration with colleagues and supervisors is not possible
- Proactive approach to identifying and resolving issues
- Ability to learn and adapt to new technology quickly
- Skilled in managing academic and professional association events
- Ability to provide comprehensive administrative support to academic organizations and non-profits
- Must be proficient in managing administrative tasks related to conference or event management
- Candidates must possess a valid passport throughout the duration of their employment and be able to travel domestically and internationally as needed during the year, with travel occurring primarily in June
- Experience working in academic or university setting
- Experience working academic events and conferences
Benefits
- A remote work schedule
- Full medical, dental, vision coverage
- Paid time off
- 12 Paid Holidays
- Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
- A generous retirement plan
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