Note: The job is a remote job and is open to candidates in USA. CareRing Health provides homecare services to patients across the Northeast. The company is seeking a Compliance Administrative Coordinator to support licensing, regulatory compliance, documentation, audits, surveys, reporting, and administrative activities across its home health, personal care, and hospice operations.
Responsibilities
- Maintain a master calendar of licenses, permits, registrations, certifications, renewals, and regulatory deadlines
- Track agency license renewals, Medicare/Medicaid enrollment and revalidation, business registrations, accreditation requirements, policy reviews, and state and federal reporting deadlines
- Monitor upcoming deadlines and follow up on missing or expiring items
- Maintain organized records of submissions, approvals, expiration dates, inspections, and follow-up activities
- Monitor regulatory requirements and communicate important updates or potential compliance concerns to leadership
- Prepare and submit applications, renewals, regulatory updates, and other required filings
- Assist with change of ownership, address, administrator, and other agency notifications
- Gather signatures, certificates, attachments, and supporting documentation needed for submissions
- Ensure filings are accurate, complete, and submitted within required timeframes
- Track submissions through completion, including confirmation receipts, approvals, and outstanding items
- Maintain accurate and organized electronic and paper compliance files
- Manage documentation such as licenses and permits, insurance certificates, policies and procedures, staff credentials and training records, background checks, inspection and survey results, and corrective action documentation
- Ensure records are readily accessible for audits, surveys, inspections, and internal review
- Assist with preparation for state, federal, and accreditation surveys and audits
- Gather documentation and evidence requested by regulatory agencies or accreditation organizations
- Track plans of correction, deadlines, follow-up activities, and required submissions
- Help maintain ongoing survey readiness, including readiness for announced and unannounced inspections
- Partner with HR, clinical leadership, operations, payroll, credentialing, and other departments to collect required information and documentation
- Follow up with team members regarding missing, incomplete, or expiring compliance items
- Provide leadership with updates regarding compliance deadlines, outstanding items, and filing status
- Help improve and standardize compliance tracking tools, processes, and filing systems
- Prepare routine compliance reports highlighting upcoming renewals, overdue items, outstanding documentation, and filing status
- Identify documentation gaps, delays, and potential compliance concerns and escalate as appropriate
- Provide general administrative support for compliance and regulatory activities
- Perform other duties as assigned
Skills
- High school diploma or equivalent required
- At least 2 years of administrative experience, preferably in healthcare, home health, hospice, personal care, credentialing, licensing, or regulatory compliance
- Experience managing deadlines, maintaining records, and working with high volumes of documentation
- Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook
- Strong attention to detail and accuracy
- Excellent organizational and follow-up skills
- Ability to manage multiple priorities and meet time-sensitive deadlines
- Strong written and verbal communication skills
- Ability to handle confidential and sensitive information with discretion
- Ability to work independently while collaborating effectively with multiple departments
- Associate or bachelor's degree in healthcare administration, business administration, or a related field preferred
- Home health, hospice, personal care, or home care operations
- State healthcare licensing
- Medicare or Medicaid provider enrollment/revalidation
- Healthcare credentialing
- Accreditation or survey preparation
- Regulatory audits or inspections
- Plans of correction
- Healthcare compliance or policy management
Benefits
- Make a difference every day in the lives of those who need our help the most
- Competitive pay
- Paid on a weekly basis
- Medical/dental/vision/life insurance
- Paid holidays/PTO/401(k) match
- Career growth opportunities
- Great and collaborative work environment
- Work-life balance
- Remote within the US
Company Overview