Note: The job is a remote job and is open to candidates in USA. Long Capture is a company that helps advance commercial technologies through government funding programs and contract opportunities. They are seeking a Co-Op Administrative Assistant to support day-to-day administrative and accounting-related tasks, providing students with hands-on learning experiences in a professional services environment.
Responsibilities
- Organize and maintain company administrative, accounting, and finance files (digital document management)
- Perform accurate data entry across internal systems and trackers
- Support document management, including document preparation, filing, and record retention
- Update and maintain accounting-related boards in Monday.com
- Assist with invoicing and invoice tracking
- Collect, organize, and maintain receipt and expense records
- Support the review of credit card and bank transactions for accuracy, with ongoing review and oversight by senior staff
- Review recurring software subscriptions and expenses for accuracy and cost-effectiveness
- Ensure vendor invoices and bills are reviewed and processed for payment
- Track overdue invoices and support follow-up on outstanding balances
- Assist with collections activities, including collecting documentation and organizing materials for legal and/or collections cases
- Support client meeting related to invoicing questions or concerns, without primary facilitation responsibility
- Assist with budget preparation by compiling expense data and categorizing costs, with overall budget management handled by senior staff
- Assist with company event planning and travel coordination
- Collaborate with internal team members in a professional remote environment
- Maintain accuracy, confidentiality, and attention to detail in all work
- Support other administrative or accounting-related tasks as assigned
Skills
- Currently enrolled in an undergraduate program
- Interest in administration, accounting, finance, business operations, or related fields
- Attention to detail and follow-through
- Comfortable working with numbers, records, and spreadsheets
- Ability to manage multiple tasks and meet deadlines in a remote environment
- Comfortable using Microsoft office
- Comfort learning tools such as Monday.com, QuickBooks, and cloud-based document systems
- Organizational skills sufficient to manage document management, data entry, and multiple concurrent tasks
- Ability to follow structured processes
- Strong written and verbal communication skills
- Demonstrated sense of responsibility and ability to work independently, take initiative, and work through challenges while accepting oversight and collaborative review of financial work
- Willingness to learn new systems and processes
- Ability to handle repetitive tasks
- Comfortable receiving constructive feedback and ability to apply it in their role
- Ability to adapt quickly to changes, demonstrating flexibility and a positive attitude in a fast-paced environment
- Willingness to experiment with generative AI tools in accordance with company guidelines and manager direction
- Minimal travel required
- Primarily remote role with regular video meetings; must have a quiet, professional workspace and be comfortable on camera
- Reliable high-speed internet
- Ability to perform essential functions in an office‑style setting (extended periods of sitting, frequent typing, frequent video calls)
Benefits
- Full-time, paid co-op position with potential opportunity for part-time continuation beyond the initial co-op term
- Paid, professional work experience
- Mentorship and feedback from experienced professionals
- Hands on experience supporting real accounting and administrative operations
- Exposure to invoicing, collections, budgeting support, and vendor management
- Strong resume-building opportunity with tangible accomplishments and insight into business operations
- Opportunity to work with Executive Team
- Flexible schedule aligned with academic requirements
- Company-issued equipment will be provided for the duration of the co-op assignment
Company Overview