Note: The job is a remote job and is open to candidates in USA. VIP Medical Group is a premier medical organization focused on providing specialized, minimally invasive procedures. They are seeking a Clinic Expansions Project Manager who will coordinate multiple stakeholders to ensure successful clinic openings and maintain high operational readiness.
Responsibilities
- Develop and maintain detailed implementation timelines for assigned clinic openings
- Coordinate clinic opening activities across IT, Marketing, Inventory, Facilities, Clinical Operations, Credentialing, Finance, and other internal departments
- Track project milestones and proactively identify, communicate, and resolve potential delays
- Maintain clinic implementation documentation, project plans, checklists, and timelines
- Ensure all equipment, furniture, supplies, technology, signage, branding, and operational resources are delivered, installed, and ready prior to opening
- Coordinate vendor deliveries, installations, and service appointments
- Facilitate project meetings and communicate project status to leadership and stakeholders
- Coordinate closely with the Clinic Development Manager regarding construction readiness and project handoffs
- Escalate project risks with recommended solutions before they impact opening timelines
- Travel to clinic locations during setup week to oversee implementation activities, coordinate vendors, unpack and organize clinic equipment and supplies, verify operational readiness, and prepare the clinic for opening
- Ensure every clinic is fully operational prior to opening, including technology, equipment, furnishings, supplies, patient materials, branding, and overall patient readiness
- Support grand opening activities and transition completed clinics to Operations
- Partner with multiple departments to ensure clinics open successfully
- Monitor project timelines, communicate proactively regarding outstanding tasks, and ensure accountability across departments
- Help continuously improve the clinic expansion program by identifying inefficiencies within implementation workflows
- Updating implementation checklists, documentation, and SOPs
- Standardizing clinic opening procedures across all locations
- Partnering with the Operations team to improve operational workflows
- Improving communication between departments
- Recommending process improvements that reduce clinic opening delays
- Participating in post-opening reviews to identify lessons learned and opportunities for continuous improvement
Skills
- 5+ years of project management, healthcare operations, clinic operations, implementation, construction coordination, or multi-site operational experience
- Exceptional organizational and project management skills
- Outstanding written and verbal communication skills
- Ability to manage numerous complex projects simultaneously
- Highly proactive, self-directed, and accountable
- Strong attention to detail
- Excellent critical thinking and problem-solving abilities
- Advanced Google Workspace proficiency
- Comfortable working with technology and coordinating system implementations with IT teams
- Ability to travel approximately 25%–35%
- Bachelor's degree or equivalent experience
- Experience opening healthcare facilities, physician practices, or ambulatory clinics
- Experience in healthcare operations
- Formal project management training or PMP certification
- Experience creating and improving operational processes
- Experience managing vendors and coordinating cross-functional teams
- Experience working in a rapidly growing healthcare organization
Benefits
- Competitive compensation
- Health insurance (Dental and Vision)
- Vacation leave
- Sick leave
- Paid holidays
- Bonuses
Company Overview